How To Fix HRTIM00EXTERN038 - The record was deleted from the interface table

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00EXTERN - HR Messages: External Interface to Time Management

• Message number: 038

• Message text: The record was deleted from the interface table

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00EXTERN038 - The record was deleted from the interface table ?

  The SAP error message HRTIM00EXTERN038 indicates that a record has been deleted from the interface table, which typically relates to time management or personnel administration processes. This error can occur in various scenarios, such as during data transfer between systems or when processing time data for employees.
  Cause:
  
  Data Deletion: The record in question may have been deleted from the interface table due to a manual deletion, a data cleanup process, or an error in the data transfer process.
  Data Consistency Issues: There may be inconsistencies in the data being processed, leading to the system not being able to find the expected record.
  Timing Issues: If the data is being processed in real-time, there may be timing issues where the record is deleted before it can be processed.
  Configuration Issues: Incorrect configuration in the time management module or interface settings may lead to records being improperly handled.
  
  Solution:
  
  Check the Interface Table: Verify the contents of the interface table to confirm whether the record has indeed been deleted. You can use transaction codes like SE11 or SE16 to view the table data.
  Data Integrity Check: Ensure that the data being sent to the interface table is complete and consistent. Check for any missing or incorrect entries that could lead to this error.
  Reprocess the Data: If the record was deleted in error, you may need to reprocess the data or restore it from a backup if available.
  Review Deletion Logic: If there is a scheduled job or process that deletes records from the interface table, review its logic to ensure it is not deleting records prematurely.
  Consult Documentation: Refer to SAP documentation or notes related to this specific error message for any additional troubleshooting steps or patches that may be available.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others that may help in diagnosing the issue.
  SAP Notes: Search for SAP Notes related to HRTIM00EXTERN038 for any known issues or fixes.
  System Logs: Check system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  User Authorizations: Ensure that the user processing the data has the necessary authorizations to access and modify the records in the interface table.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.