How To Fix HRTIM00DW134 - Entry used elsewhere, cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00DW - HR: Time Date Transfer

• Message number: 134

• Message text: Entry used elsewhere, cannot be deleted

What causes this issue?

This entry was being used elsewhere in the system. The reporting time
type contains information relevant when Customizing the Business
Information Warehouse (BW) parameter that is not displayed in this
view.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

This entry must be deleted in the Customizing section of the IMG for
the Business Information Warehouse.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00DW134 - Entry used elsewhere, cannot be deleted ?

  The SAP error message HRTIM00DW134: "Entry used elsewhere, cannot be deleted" typically occurs when you attempt to delete a time management entry (such as a work schedule, absence, or attendance record) that is still being referenced or used in other parts of the system. This is a common issue in SAP HR (Human Resources) modules, particularly in Time Management.
  Causes:
  
  References in Other Records: The entry you are trying to delete is linked to other records, such as employee time records, payroll data, or other HR-related entries.
  Active Assignments: The entry may be actively assigned to employees or groups, making it impossible to delete until those assignments are removed.
  Data Integrity Constraints: SAP enforces data integrity, meaning that certain entries cannot be deleted if they are part of a larger dataset that is still in use.
  
  Solutions:
  
  
  Check for Dependencies: Before attempting to delete the entry, check if it is being referenced elsewhere. You can do this by:
  
  Reviewing related time records for employees.
  Checking if the entry is part of any active payroll runs or reports.
  Looking for any active assignments in the relevant infotypes.
  
  
  
  Remove References: If you find that the entry is being used:
  
  Remove or update any references to the entry in related records.
  If it’s a work schedule, ensure no employees are currently assigned to it.
  
  
  
  Use Transaction Codes: Utilize specific transaction codes to analyze and manage the entries:
  
  PA20 (Display HR Master Data) to check employee assignments.
  PA30 (Maintain HR Master Data) to modify or delete assignments.
  PT60 (Time Evaluation) to check time data.
  
  
  
  Consult with HR or IT: If you are unsure about the dependencies or how to safely remove them, consult with your HR department or IT support team. They may have additional tools or reports to help identify the issue.
  
  
  Archiving: If the entry is no longer needed but cannot be deleted due to references, consider archiving the data instead, if your organization has an archiving strategy in place.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on time management and data integrity rules.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Training: Consider training sessions on SAP HR modules to better understand data management and integrity constraints.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.