How To Fix HRTIM00COLL011 - Two substitutions not permitted on same day

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00COLL - Messages on Collision of Time Infotypes

• Message number: 011

• Message text: Two substitutions not permitted on same day

What causes this issue?

You have entered a substitution for a day on which another substitution
exists.
Either one of the substitutions is not a time substitution, or the two
substitutions document the same time. This means that the planned
working time intervals of the substitutions overlap or the breaks
specified in one work break schedule overlap with the planned working
time interval of the other substitution.

System Response

Several substitutions on the same day are only permitted if they are
both time substitutions and the time intervals documented by the
planned working time and breaks do not overlap. The system issued a
message for this reason.

How to fix this error?

You can only create the current substitution if you delimit or delete
the substitution that collides with it, or, if both substitutions are
time substitutions, you choose the planned working time interval (and
break schedule if required) so that the documented times no longer
overlap.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00COLL011 - Two substitutions not permitted on same day ?

  The SAP error message HRTIM00COLL011 indicates that there are two substitutions (or time entries) that are not permitted on the same day for a specific employee. This typically occurs in the context of time management or personnel administration within SAP, particularly when dealing with employee absences, substitutions, or time recording.
  Cause:
  
  Multiple Substitutions: The error arises when there are overlapping or conflicting time entries for an employee on the same day. For example, if an employee is substituted for two different roles or tasks on the same day, the system does not allow this due to configuration settings or business rules.
  Configuration Settings: The system may be configured to prevent multiple substitutions for the same day to avoid confusion in time tracking and reporting.
  Data Entry Errors: It could also be a result of incorrect data entry where two substitutions were mistakenly entered for the same day.
  
  Solution:
  
  Review Substitution Entries: Check the time entries or substitution records for the employee in question. Identify if there are indeed two substitutions recorded for the same day.
  Modify or Delete One Entry: If you find that there are two entries, you will need to either modify or delete one of the substitutions to ensure that only one exists for that day.
  Consult with HR or Time Management Team: If you are unsure about which entry to keep or delete, consult with your HR or time management team to ensure compliance with company policies.
  Check Configuration Settings: If this error occurs frequently and is causing issues, it may be worth reviewing the configuration settings in SAP to see if they align with your organization's needs. Adjustments may be necessary to allow for specific scenarios if appropriate.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. Sometimes, SAP releases notes that provide additional context or solutions for specific error messages.
  Documentation: Review the SAP documentation related to time management and substitutions to understand the business rules and configurations that govern these processes.
  Training: Ensure that users entering time data are trained on the correct procedures to avoid data entry errors that lead to this message.
  
  By following these steps, you should be able to resolve the error and ensure that your time management processes run smoothly.