How To Fix HRTIM00BLPRETRO001 - Time entry triggers retroactive accounting in payroll

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00BLPRETRO - TMW: Retroactive Accounting Control

• Message number: 001

• Message text: Time entry triggers retroactive accounting in payroll

What causes this issue?

The employee with the personnel number &v1& is assigned to the payroll
area &v3&. You made a time entry for &v2& (date) for this employee.
However, &v2& lies in the past for payroll area &v3&.

System Response

No rectroactive accounting is carried out in payroll for this employee.
&HINTS&

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00BLPRETRO001 - Time entry triggers retroactive accounting in payroll ?

  The SAP error message HRTIM00BLPRETRO001 indicates that a time entry has triggered retroactive accounting in payroll. This typically occurs when a time entry is made for a period that has already been processed in payroll, leading to the need for recalculating payroll for that period.
  Cause:
  
  Retroactive Time Entry: A time entry (such as absence, overtime, or other time-related data) has been entered for a period that has already been closed for payroll processing.
  Payroll Period Closure: The payroll period for the entered time has already been processed, and any changes to time data can affect the payroll results.
  Configuration Issues: There may be configuration settings in the payroll or time management modules that are not aligned with the organization's policies regarding retroactive accounting.
  
  Solution:
  
  Review Time Entries: Check the time entries that triggered the error. Ensure that they are correct and necessary. If they are not, consider deleting or adjusting them.
  Adjust Payroll Period: If the time entry is valid and needs to be processed, you may need to reopen the payroll period for the affected employees. This can be done through the payroll processing transaction (e.g., PC00_MXX_CALC) depending on your organization's policies.
  Run Retroactive Payroll: After making the necessary adjustments, run the payroll retroactively for the affected period to ensure that all calculations are updated.
  Configuration Check: Review the configuration settings in the time management and payroll modules to ensure they are set up correctly to handle retroactive entries. This may involve consulting with your SAP HR configuration team.
  Consult Documentation: Refer to SAP documentation or support notes related to retroactive accounting and payroll processing for additional guidance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that the user entering the time has the appropriate permissions to make changes to past payroll periods.
  Testing: If changes are made to configuration or processes, conduct thorough testing in a development or quality assurance environment before applying changes to the production system.
  Training: Provide training to users on how to handle time entries and the implications of retroactive accounting in payroll.
  
  By following these steps, you should be able to resolve the error and ensure that payroll processing continues smoothly.