How To Fix HRTIM00BLPRETRO003 - Earliest retroactive accounting for Controlling area not reached

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00BLPRETRO - TMW: Retroactive Accounting Control

• Message number: 003

• Message text: Earliest retroactive accounting for Controlling area not reached

What causes this issue?

Payroll-relevant data for person &v1& was changed on &v2&. The date
&v2& does not reach the <ZH>earliest </><ZH>retroactive accounting date
</> &v4& for the Controlling area &v3& specified in the administrative
record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00BLPRETRO003 - Earliest retroactive accounting for Controlling area not reached ?

  The SAP error message HRTIM00BLPRETRO003 indicates that the earliest retroactive accounting date for the specified controlling area has not been reached. This error typically occurs in the context of payroll processing when there are changes to employee data that require retroactive accounting adjustments, but the system is unable to process these adjustments because the specified date is beyond the allowed retroactive accounting period.
  Cause:
  
  Retroactive Accounting Period: The controlling area has a defined retroactive accounting period, which limits how far back payroll adjustments can be made. If the date of the change or the payroll period being processed is earlier than this defined period, the error will occur.
  Configuration Settings: The configuration settings for the controlling area or payroll may not be set correctly, leading to restrictions on retroactive accounting.
  Data Entry Errors: There may be incorrect or incomplete data entries that are causing the system to look for a retroactive accounting period that has not been defined.
  
  Solution:
  
  
  Check Retroactive Accounting Settings:
  
  Go to the configuration settings for the controlling area in SAP and verify the retroactive accounting period settings. Ensure that the period is set correctly to allow for the necessary adjustments.
  You can check the settings in the following path: SPRO > Personnel Management > Payroll > Payroll Control Record.
  
  
  
  Adjust Payroll Control Record:
  
  If the payroll control record is closed for the period in question, you may need to reopen it to allow for retroactive accounting adjustments. This can be done in the transaction code PC00_MXX_CALC (where MXX is your country-specific payroll).
  
  
  
  Review Employee Data Changes:
  
  Ensure that any changes made to employee data (e.g., salary changes, position changes) are within the allowed retroactive accounting period. If necessary, adjust the dates of these changes.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific guidance related to your organization's configuration and policies regarding retroactive accounting.
  
  
  
  Testing:
  
  After making the necessary adjustments, run a test payroll to ensure that the error does not reoccur and that retroactive accounting is processed correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and SPRO (SAP Project Reference Object).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on retroactive accounting issues.
  User Roles: Ensure that the user attempting to process payroll has the necessary authorizations to make changes to payroll and controlling area settings.
  
  By following these steps, you should be able to resolve the error and successfully process payroll with the necessary retroactive accounting adjustments.