How To Fix HRPSGB_ME257 - The NI limits are not maintained for pay frequency &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ME - Multiple Employment Errors & Warnings

• Message number: 257

• Message text: The NI limits are not maintained for pay frequency &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ME257 - The NI limits are not maintained for pay frequency &1 ?

  The SAP error message HRPSGB_ME257 indicates that the National Insurance (NI) limits for a specific pay frequency are not maintained in the system. This error typically arises in the context of payroll processing in the UK, where National Insurance contributions are calculated based on earnings and specific thresholds.
  Cause:
  The error occurs when the payroll system attempts to process employee data for a pay frequency (e.g., weekly, monthly) for which the NI limits have not been defined. This can happen if:
  
  The NI limits for the relevant pay frequency have not been set up in the system.
  The configuration for National Insurance contributions is incomplete or incorrect.
  There may have been changes in legislation that require updates to the NI limits.
  
  Solution:
  To resolve this error, you need to ensure that the NI limits are correctly maintained in the SAP system for the relevant pay frequency. Here are the steps to do this:
  
  
  Access the Configuration:
  
  Go to the SAP Easy Access screen and navigate to the payroll configuration for the UK. This is typically found under:
  SPRO -> IMG -> Payroll -> UK -> Statutory Deductions -> National Insurance -> Maintain NI Limits
  
  
  
  
  Maintain NI Limits:
  
  Check if the NI limits for the specific pay frequency (e.g., weekly, monthly) are defined.
  If they are missing, you will need to create or update the entries for the relevant pay frequency. Ensure that the thresholds for the different NI categories (e.g., Class 1, Class 2, Class 3) are correctly entered.
  
  
  
  Review Changes:
  
  If there have been recent changes in legislation regarding NI contributions, ensure that the system reflects these changes. You may need to consult the latest HMRC guidelines for the correct limits.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error no longer occurs and that the NI contributions are calculated correctly.
  
  
  
  Documentation:
  
  Document any changes made for future reference and ensure that relevant personnel are informed about the updates.
  
  
  
  Related Information:
  
  National Insurance Contribution Classes: Familiarize yourself with the different classes of National Insurance contributions and their respective limits.
  Legislation Updates: Keep abreast of any changes in UK payroll legislation that may affect NI contributions.
  SAP Notes: Check SAP Notes for any known issues or updates related to payroll processing and NI limits.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a payroll specialist to further investigate the configuration and ensure compliance with current regulations.