How To Fix HRPSGB_HER245 - HESA Record Validation Check Contract.CONFTE.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 245

• Message text: HESA Record Validation Check Contract.CONFTE.3 failed

What causes this issue?

Where exists (Contract.ENDCON > (Y1)-07-31 and Contract.ENDCON <
(Y2)-07-31), then Contract.CONFTE must not be 100

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER245 - HESA Record Validation Check Contract.CONFTE.3 failed ?

  The SAP error message HRPSGB_HER245, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the contract information in the HR system. The error message "Contract.CONFTE.3 failed" suggests that there is a problem with the contract's Full-Time Equivalent (FTE) value or configuration.
  Cause:
  
  Incorrect FTE Value: The FTE value for the employee's contract may not be set correctly. This could be due to a misconfiguration in the employee's contract details.
  Missing Data: Required fields related to the contract or employee's working hours may be missing or incorrectly filled out.
  Validation Rules: The validation rules set up in the system for HESA reporting may not be met, leading to the failure of the validation check.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module or the specific validation rules that are being applied.
  
  Solution:
  
  Check Contract Details: Review the employee's contract details in the SAP system. Ensure that the FTE value is correctly entered and that it aligns with the expected values for the role.
  Complete Required Fields: Ensure that all mandatory fields related to the contract and employee's working hours are filled out correctly.
  Review Validation Rules: Check the validation rules configured for HESA reporting. Make sure that the rules are correctly set up and that the employee's data complies with these rules.
  Consult Documentation: Refer to SAP documentation or HESA guidelines to understand the specific requirements for the FTE and contract data.
  Testing: After making corrections, run the validation check again to see if the error persists.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must ensure that their data is accurate and complies with HESA's requirements.
  SAP HR Module: The Human Resources module in SAP includes various functionalities for managing employee data, contracts, and reporting.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with a specialist who has experience with HESA reporting in SAP.
  
  By addressing the potential causes and following the suggested solutions, you should be able to resolve the HRPSGB_HER245 error and ensure compliance with HESA reporting requirements.