How To Fix HRPSGB_HER203 - ATYPICAL contract has an FTE of &1 which contradicts HESA guidance

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 203

• Message text: ATYPICAL contract has an FTE of &1 which contradicts HESA guidance

What causes this issue?

The HESA website gives various guidelines to help you identify staff
that should be classed as ATYPICAL via the feature 08HCA. One of which
is that the FTE should be less than 5%.
In this case the contract has been classed as ATYPICAL but has an FTE
greater than 5% and so contravenes the guidelines set down by HESA.

System Response

This is only a warning

How to fix this error?

Please check that this contract should be defined as ATYPICAL.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER203 - ATYPICAL contract has an FTE of &1 which contradicts HESA guidance ?

  The SAP error message HRPSGB_HER203 indicates that there is an issue with the Full-Time Equivalent (FTE) value assigned to a contract in the context of Higher Education Statistics Agency (HESA) reporting in the UK. This error typically arises when the FTE value does not align with the guidelines set forth by HESA, which can lead to discrepancies in reporting and compliance issues.
  Cause:
  
  Incorrect FTE Value: The FTE value assigned to the employee's contract may not conform to HESA's expectations. For example, HESA has specific definitions for what constitutes a full-time or part-time position, and if the FTE value does not match these definitions, the error will occur.
  Contract Type: The type of contract (e.g., atypical, temporary, etc.) may have specific FTE requirements that are not being met.
  Data Entry Errors: There may be mistakes in data entry, such as incorrect values being inputted for the FTE or contract type.
  
  Solution:
  
  Review FTE Assignment: Check the FTE value assigned to the employee's contract. Ensure that it aligns with HESA guidelines. For example, if the contract is classified as part-time, the FTE should reflect that appropriately.
  Correct Contract Type: Verify that the contract type is correctly classified. If the contract is atypical, ensure that the FTE value is appropriate for that classification.
  Consult HESA Guidance: Refer to the latest HESA guidance documentation to understand the requirements for FTE values and contract types. This will help ensure compliance.
  Update Data: If discrepancies are found, update the employee's contract details in the SAP system to reflect the correct FTE value and contract type.
  Testing: After making changes, run a test to ensure that the error message no longer appears and that the data is compliant with HESA reporting requirements.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their guidelines to ensure accurate reporting.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in navigating and resolving such errors effectively.
  Documentation: Keep documentation of any changes made for future reference and compliance audits.
  
  If the issue persists after following these steps, it may be beneficial to consult with your organization's SAP support team or a specialist in HESA reporting for further assistance.