How To Fix HRPSGB_HER187 - The archive for the return year &1 is locked

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 187

• Message text: The archive for the return year &1 is locked

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER187 - The archive for the return year &1 is locked ?

  The SAP error message HRPSGB_HER187 indicates that the archive for a specific return year is locked, which typically occurs in the context of payroll processing or reporting in the SAP Human Resources (HR) module. This can prevent users from accessing or processing payroll data for that year.
  Cause:
  
  
  Locked Archive: The archive for the specified return year is locked, possibly due to:
  
  Ongoing processing or reporting activities.
  Manual locking by an administrator or user.
  System settings that prevent changes to archived data for compliance or auditing purposes.
  
  
  
  Incomplete Processes: If there are incomplete payroll runs or reports that need to be finalized, the system may lock the archive to prevent further changes.
  
  
  Authorization Issues: The user may not have the necessary permissions to access or unlock the archive.
  
  
  Solution:
  
  
  Check Lock Status:
  
  Use transaction code SARA to check the status of the archive. Look for the specific return year and see if it is indeed locked.
  
  
  
  Unlock the Archive:
  
  If you have the necessary authorizations, you can unlock the archive using transaction code SARA. Navigate to the relevant archive object and unlock it if it is safe to do so.
  
  
  
  Complete Pending Processes:
  
  Ensure that all payroll runs and reports for the return year are completed. If there are pending processes, finalize them before attempting to access the archive.
  
  
  
  Consult with Administrator:
  
  If you do not have the necessary permissions or if you are unsure about unlocking the archive, consult with your SAP HR administrator or IT support team. They can provide guidance and assistance in resolving the issue.
  
  
  
  Review Authorization:
  
  Ensure that your user role has the necessary authorizations to access and modify archived data. If not, request the appropriate access from your system administrator.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  PA03: Maintain HR Master Data
  PC00_MXX_CALC: Payroll processing (where X is the country code)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on archiving and payroll processing.
  
  
  Support: If the issue persists, consider reaching out to SAP support or consulting the SAP Community for additional insights and solutions.
  
  
  By following these steps, you should be able to address the HRPSGB_HER187 error and regain access to the necessary payroll data for the specified return year.