How To Fix HRPSGB_HER186 - The archive for the return year &1 does not exist or incomplete

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 186

• Message text: The archive for the return year &1 does not exist or incomplete

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER186 - The archive for the return year &1 does not exist or incomplete ?

  The SAP error message HRPSGB_HER186 indicates that the system is unable to find the archive for the specified return year, or that the archive is incomplete. This error typically occurs in the context of payroll processing, particularly when dealing with tax returns or other regulatory submissions.
  Cause:
  
  Missing Archive: The archive for the specified return year has not been created or is missing from the system.
  Incomplete Archive: The archive exists but is incomplete, meaning that not all necessary data has been archived.
  Incorrect Year: The year specified in the error message may be incorrect or not available in the system.
  Authorization Issues: The user may not have the necessary permissions to access the archive.
  System Configuration: There may be issues with the configuration of the archiving process in SAP.
  
  Solution:
  
  
  Check Archive Status:
  
  Verify if the archive for the specified year exists in the system. You can do this by using transaction code SARA to check the archiving object related to payroll.
  
  
  
  Create Missing Archive:
  
  If the archive does not exist, you may need to run the archiving process for the relevant payroll data. This can typically be done through transaction code PC00_MXX_CEDT (where MXX is your country-specific payroll driver).
  
  
  
  Complete Incomplete Archive:
  
  If the archive is incomplete, you may need to re-run the archiving process to ensure all necessary data is included.
  
  
  
  Verify Year:
  
  Double-check the year specified in the error message to ensure it is correct and that the data for that year has been processed.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access the archive. This may involve checking user roles and permissions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific archiving object and error message for additional guidance.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how to set up and manage archives for payroll data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PC00_MXX_CEDT (Payroll processing).
  SAP Notes: Look for SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the HRPSGB_HER186 error and ensure that the necessary archives are available for payroll processing.