How To Fix HRPSGB_HER173 - Staff ID reported last year was &1, this year it's &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 173

• Message text: Staff ID reported last year was &1, this year it's &2

What causes this issue?

According to infotype HESA Submitted Data (0616), the
<DS:DE.P08_HESA_STAFFID>staff ID</> reported last year was &V1&.
According to infotype HESA Master Data (0614) the staff ID to be
reported this year is &V2&.
The staff ID must not change, but it is different.

System Response

The system issues a warning and assumes that infotype 616 is wrong,
i.e. it assumes that last year's data was reported with the staff ID as
on infotype 614.

How to fix this error?

Check that your data on both infotypes is correct.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER173 - Staff ID reported last year was &1, this year it's &2 ?

  The SAP error message HRPSGB_HER173 indicates a discrepancy in the Staff ID reported for an employee between the previous year and the current year. Specifically, it highlights that the Staff ID for the employee was different in the two reporting periods, which can lead to issues in payroll processing, reporting, or compliance.
  Cause:
  
  Data Entry Error: The Staff ID may have been incorrectly entered or updated in the system.
  Employee Changes: The employee may have changed their Staff ID due to a reorganization, transfer, or other administrative changes.
  System Migration: If there was a migration of data from one system to another, it could lead to inconsistencies in Staff IDs.
  Duplicate Records: There may be duplicate records for the same employee, leading to confusion about which Staff ID is correct.
  
  Solution:
  
  Verify Employee Records: Check the employee's records in the SAP system to confirm the correct Staff ID for both years. This can be done through transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Correct Data: If a mistake is found, correct the Staff ID in the system for the relevant year. Ensure that the changes are properly documented and communicated to relevant stakeholders.
  Check for Duplicates: Investigate if there are duplicate records for the employee and resolve any discrepancies.
  Consult with HR: If the issue is not clear, consult with the HR department to understand any changes that may have occurred regarding the employee's Staff ID.
  Run Consistency Checks: Use SAP tools to run consistency checks on employee data to identify and rectify any other potential issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others that may help in managing HR data.
  Documentation: Ensure that all changes are documented in accordance with company policy and compliance requirements.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Training: Consider providing training for HR personnel on data entry and management to prevent similar issues in the future.
  
  By following these steps, you should be able to resolve the HRPSGB_HER173 error and ensure that the Staff ID is consistent across reporting periods.