How To Fix HRPSGB_HER165 - The combined FTE of all contracts held by &2 as of April 1st, &3 is &1 %

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 165

• Message text: The combined FTE of all contracts held by &2 as of April 1st, &3 is &1 %

For the purpose of NASR, FTE ( as of April 1st, &V3& ) and annual
salary of a member of staff which belong to the same grade grouping (
for academic staff ) or occupational categorie ( for non-academic
staff ) are summed up.
For the personnel number &V2& this resulted in FTE equal to &V1&% which
exceeds 100% .
The FTE for this employee is set to 100% and employee is processed.
Please check Master Data (infotype 'Basic Pay' (0008) ) for personnel
number &V2& and all linked personnel numbers.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER165 - The combined FTE of all contracts held by &2 as of April 1st, &3 is &1 % ?

  The SAP error message HRPSGB_HER165 typically relates to issues with the Full-Time Equivalent (FTE) calculations for employees in the Human Resources module, particularly in the context of the UK payroll system. This error indicates that the combined FTE of all contracts held by a specific employee (denoted by &2) as of a certain date (denoted by &3) exceeds a defined threshold (denoted by &1 %).
  Cause:
  
  FTE Calculation Error: The combined FTE for the employee may be incorrectly calculated due to overlapping contracts or incorrect contract details.
  Configuration Issues: There may be issues with the configuration of the FTE settings in the system, such as incorrect thresholds or parameters set for FTE calculations.
  Data Entry Errors: Incorrect data entry in employee contracts, such as hours worked or contract types, can lead to discrepancies in FTE calculations.
  Contract Overlap: If an employee has multiple contracts that overlap in terms of hours or roles, this can lead to an inflated FTE calculation.
  
  Solution:
  
  Review Employee Contracts: Check all contracts held by the employee to ensure that the hours and contract types are correctly entered and that there are no overlaps.
  Adjust FTE Settings: If the FTE threshold is too low for the specific business context, consider adjusting the configuration settings in the SAP system to accommodate the actual working hours.
  Correct Data Entry: Ensure that all data related to employee contracts is accurately entered into the system. This includes checking for any typos or incorrect values.
  Consult Documentation: Refer to SAP documentation or guidelines related to FTE calculations to ensure compliance with the system's requirements.
  Run Reports: Use SAP reporting tools to generate reports on employee contracts and FTE calculations to identify any discrepancies or issues.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates to the system that could resolve the issue.
  HR Configuration: Review the HR configuration settings in SAP, particularly those related to employee contracts and FTE calculations.
  Testing: After making adjustments, conduct tests to ensure that the changes have resolved the error and that FTE calculations are now accurate.
  User Training: Ensure that HR personnel are trained on how to enter contract data correctly to prevent future occurrences of this error.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR specialist or your organization's SAP support team for further assistance.