How To Fix HRPSGB_HER158 - The field 'Job key' is initial on &1 in infotype 'Org. Assignment'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 158

• Message text: The field 'Job key' is initial on &1 in infotype 'Org. Assignment'

For personnel number &V2& field 'Job key' is initial on &V1&
in infotype 'Organisational Assignment' (0001).
Job key is necessary to determine occupational code for personnel
number &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If integration with Organisational Management is not switched on,
maintain this filed directly in infotype 0001. Otherwise, maintain job
assignment to the position occupied by the personnel number &V2&
in Organisational Management.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER158 - The field 'Job key' is initial on &1 in infotype 'Org. Assignment' ?

  The SAP error message HRPSGB_HER158 indicates that the "Job key" field is empty (initial) for a specific record in the "Org. Assignment" infotype (IT 0001). This error typically occurs when trying to create or modify an employee's organizational assignment data without providing a necessary job key.
  Cause:
  
  Missing Job Key: The primary cause of this error is that the Job key field is not filled in the Org. Assignment infotype (IT 0001). The Job key is essential for linking the employee to a specific job within the organization.
  Configuration Issues: There may be configuration settings in the system that require the Job key to be filled in for certain actions or processes.
  Data Entry Error: The user may have overlooked entering the Job key during data entry.
  
  Solution:
  
  
  Enter Job Key: 
  
  Navigate to the employee's Org. Assignment infotype (IT 0001) and ensure that the Job key field is filled in correctly. 
  If you are unsure of the correct Job key, consult with your HR department or refer to the job catalog in your organization.
  
  
  
  Check Configuration: 
  
  If the Job key is not required for all employees, check the configuration settings in the SAP system to see if the requirement can be adjusted. This may involve working with an SAP HR consultant or system administrator.
  
  
  
  Review Data Entry Procedures: 
  
  Ensure that all users involved in data entry are trained to fill in the Job key field when creating or modifying employee records.
  
  
  
  Use Transaction Codes: 
  
  Use transaction codes like PA30 (Maintain HR Master Data) to access and modify the employee's infotype records.
  
  
  
  Related Information:
  
  Infotype 0001 (Org. Assignment): This infotype contains essential data about an employee's organizational assignment, including the employee's position, job key, and other relevant information.
  Job Key: The Job key is a critical field that links an employee to a specific job description in the organization, which is essential for various HR processes, including payroll, reporting, and performance management.
  SAP HR Configuration: Understanding the configuration of the HR module in SAP can help in troubleshooting similar issues in the future.
  
  If the problem persists after following these steps, it may be necessary to consult with your SAP support team or an HR module expert for further assistance.