How To Fix HRPSGB_HER016 - The National Insurance Number is a Temporary one,'TN + DOB + Sex'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 016

• Message text: The National Insurance Number is a Temporary one,'TN + DOB + Sex'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER016 - The National Insurance Number is a Temporary one,'TN + DOB + Sex' ?

  The SAP error message HRPSGB_HER016 indicates that the National Insurance Number (NIN) entered in the system is recognized as a temporary one. Temporary National Insurance Numbers are typically assigned to individuals who do not yet have a permanent NIN, often for new employees or those who have recently moved to the UK.
  Cause:
  
  Temporary NIN Format: The format of the temporary NIN usually follows a specific pattern, such as "TN" followed by the date of birth and sex (e.g., TN + DOB + Sex).
  Data Entry Error: The NIN may have been entered incorrectly, leading the system to flag it as temporary.
  Employee Status: The employee may not have completed the necessary steps to obtain a permanent NIN, such as applying through the National Insurance helpline or the relevant government agency.
  System Configuration: There may be issues with how the system is configured to recognize and process NINs.
  
  Solution:
  
  Verify NIN: Check the NIN entered in the system for accuracy. Ensure that it is in the correct format and that there are no typographical errors.
  Obtain Permanent NIN: If the employee is new or has recently moved to the UK, guide them on how to apply for a permanent National Insurance Number. This typically involves contacting the National Insurance helpline or visiting a local Jobcentre Plus.
  Update Employee Records: Once the employee has received their permanent NIN, update their records in the SAP system to reflect this change.
  Consult HR or Payroll: If the issue persists, consult with your HR or payroll department for further assistance. They may have additional insights or procedures in place for handling temporary NINs.
  System Configuration Check: If you suspect a system issue, work with your SAP support team to ensure that the system is configured correctly to handle NINs.
  
  Related Information:
  
  National Insurance Number: This is a unique number assigned to individuals in the UK for the purpose of tracking earnings and contributions to the National Insurance system.
  Temporary NINs: These are often issued to individuals who are awaiting their permanent NIN and are typically used for tax and social security purposes.
  SAP HR Module: The error is related to the SAP Human Resources module, which manages employee data, payroll, and compliance with local regulations.
  
  If you continue to experience issues or if the problem is complex, it may be beneficial to reach out to SAP support or consult the SAP community for more specific guidance.