How To Fix HRPSGB_ABS109 - Employee changes Absence Scheme during absence (on &1 from &2 to &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ABS -

• Message number: 109

• Message text: Employee changes Absence Scheme during absence (on &1 from &2 to &3)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ABS109 - Employee changes Absence Scheme during absence (on &1 from &2 to &3) ?

  The SAP error message HRPSGB_ABS109 indicates that an employee has changed their absence scheme while they are already on an absence. This situation can arise in various HR scenarios, particularly when dealing with absence management in SAP HR (Human Resources) modules.
  Cause:
  The error occurs when:
  
  An employee is currently on an absence (e.g., sick leave, vacation).
  During this absence, there is an attempt to change the absence scheme (e.g., from one type of leave to another).
  The system does not allow changes to the absence scheme while the employee is actively on an absence, as it can lead to inconsistencies in absence records and calculations.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Review the Absence Records: Check the employee's current absence records to confirm the type of absence they are on and the absence scheme currently applied.
  
  
  Change Absence Scheme After Absence Ends: If a change in the absence scheme is necessary, wait until the current absence period has ended. Once the employee returns from their absence, you can then change the absence scheme.
  
  
  Consult HR Policies: Ensure that the change in absence scheme aligns with your organization's HR policies. Some organizations may have specific rules regarding absence types and transitions.
  
  
  Use Correct Transaction Codes: Make sure you are using the correct transaction codes for managing absences. For example, use PA30 (Maintain HR Master Data) to manage employee records and absences.
  
  
  Check for Customizations: If your organization has customized the SAP system, check with your SAP HR consultant or technical team to see if there are any specific configurations that might affect how absence schemes are managed.
  
  
  Error Handling in Custom Programs: If this error arises in a custom program or report, ensure that the logic correctly handles the absence scheme changes and validates the current absence status before allowing changes.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide guidance on resolution.
  Documentation: Review SAP HR documentation for guidelines on managing absences and understanding the implications of changing absence schemes.
  Training: Consider training for HR personnel on the proper procedures for managing employee absences and the implications of changing absence schemes.
  
  By following these steps, you should be able to address the HRPSGB_ABS109 error effectively.