How To Fix HRPSGB_ABS036 - Part Day val. rule does not exist in customising (Table T5GPBS27)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ABS -

• Message number: 036

• Message text: Part Day val. rule does not exist in customising (Table T5GPBS27)

What causes this issue?

The Part Day Valuation Rule you have entered has NOT been customised to
be available to be used as a Part Day Valuation Rule.

System Response

The Valuation Rule is not allowed. Enter one that is allowed.

How to fix this error?

The customising table T5GPBS27 allows standard (or customer specific)
Valuation Rules to be selected (from T554L) and made available for any
ONE of the following six uses;
1) Complete Day Valuation Rules - Scheme Rules (T5GPBS23)
Part Days (T5GPBS25)
The Standard Valuation Rules that are used to create Scheme Rules
that group entitlements for a certain Complete Day Payment Band.
If Part Day processing is allowed then ALL these Complete Day
Valuation Rules must be further specified using Part Day
Valuation Rules in T5GPBS25 so that they can be processed.
2) Non-Qualifying Valuation Rules - Non-Qualifying (T5GPBS22)
The Standard Valuation Rules that are used to mark days during an
absence that do not qualify to reduce the employee's entitlement.
3) Waiting Day Valuation Rules - End Rules (T5GPBS20)
The Standard Valuation Rules that are used to mark days that will be
processed as waiting days. (i.e. similarly to SSP waiting days, but
could equally be used for minimum payment days at the start of every
absence.
4) Part Day Valuation Rules - Part Days (T5GPBS25)
The Standard Valuation Rules that are used to mark part days
absences or part day entitlement splits in complete day absences
and so allow part days to be processed correctly.
5) Non-Payment Valuation Rules - Non-Payment (T5GPBS26)
The Standard Valuation Rules that are used to mark days during an
absence that DO qualify to reduce the employee's entitlement, but
DO NOT qualify for payment. These may not be required as the
standard customising in for Valuation Rules (T554C) allows absences
days to not be paid on either certain days of the week, not on
Public Holidays from the employee's Personnel Work Schedule or not
on non-working days from the employee's Personnel Work Schedule.
6) Nil Pay Valuation Rules - Scheme (T5GPBS29)
The Standard Valuation Rules that are used to mark days during an
absence that do qualify to reduce the employee's entitlement,
BUT the employee has already used all their entitlements are marked
to be 'Nil Pay Days'.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ABS036 - Part Day val. rule does not exist in customising (Table T5GPBS27) ?

  The SAP error message HRPSGB_ABS036 indicates that there is an issue with the absence valuation rule in the context of part-day absence processing. Specifically, the error states that the part-day valuation rule does not exist in the customizing settings, which are stored in the table T5GPBS27.
  Cause:
  The error typically arises due to one of the following reasons:
  
  Missing Configuration: The part-day valuation rule has not been defined in the customizing settings for absence types.
  Incorrect Configuration: The existing configuration may not be correctly set up or may not match the requirements of the absence type being processed.
  Data Entry Error: There may be a mistake in the data entry for the absence type or the valuation rule.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Customizing Settings:
  
  Go to the SAP Easy Access screen and navigate to the customizing settings for absence types.
  Use the transaction code SPRO to access the SAP Reference IMG.
  Navigate to Personnel Management > Personnel Administration > Absences > Valuation of Absences > Define Part-Day Valuation Rules.
  Ensure that the part-day valuation rule you are trying to use is defined in the system.
  
  
  
  Create or Modify Valuation Rule:
  
  If the required part-day valuation rule does not exist, you will need to create it.
  If it exists but is not configured correctly, modify it to meet the necessary criteria.
  
  
  
  Check Table T5GPBS27:
  
  You can directly check the contents of table T5GPBS27 using transaction code SE16N or SE11.
  Look for the relevant entries that correspond to the absence type and ensure that the part-day valuation rule is correctly linked.
  
  
  
  Testing:
  
  After making the necessary changes, test the absence processing again to ensure that the error is resolved.
  
  
  
  Consult Documentation:
  
  If you are unsure about the configuration, refer to SAP documentation or consult with a functional consultant who specializes in SAP HR.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SPRO: Access to the SAP Reference IMG for customizing.
  SE16N/SE11: For viewing table contents.
  
  
  Tables:
  
  T5GPBS27: Contains the configuration for part-day valuation rules.
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error.
  
  By following these steps, you should be able to resolve the HRPSGB_ABS036 error and ensure that your absence valuation rules are correctly configured.