How To Fix HRPSGB031 - Person has already 20 reference numbers

HRPSGB031 - Overview

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 031

• Message text: Person has already 20 reference numbers

What causes this issue?

More than 20 reference numbers for personnel number &1

System Response

It is not possible to hire this person with reference to no &1.

How to fix this error?

...

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRPSGB031 - Details

• The SAP error message HRPSGB031 indicates that a person has reached the maximum limit of 20 reference numbers in the system. This typically occurs in the context of personnel administration, where reference numbers are used to track various aspects of an employee's record, such as employment history, training, or other relevant identifiers.
  
  Cause:
  
  The error arises when an attempt is made to add a new reference number for a person who already has 20 reference numbers recorded in the system. This limit is set to maintain data integrity and performance within the SAP system.
  
  
  Solution:
  
  
  Review Existing Reference Numbers: Check the existing reference numbers associated with the employee. You can do this by navigating to the relevant infotype (e.g., Infotype 0001 for Organizational Assignment) and reviewing the entries.
  
  
  Delete or Archive Unused Reference Numbers: If there are reference numbers that are no longer needed, consider deleting or archiving them to free up space for new