How To Fix HRPIQNL_ARCH004 - Archiving flag will be set in an update run

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 004

• Message text: Archiving flag will be set in an update run

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQNL_ARCH004 - Archiving flag will be set in an update run ?

  The SAP error message HRPIQNL_ARCH004 indicates that the archiving flag will be set during an update run. This message typically arises in the context of the SAP Human Resources (HR) module, particularly when dealing with the archiving of infotypes or personnel data.
  Cause:
  The error message is generally triggered when the system identifies that certain data records are eligible for archiving based on the defined criteria. This can occur due to:
  
  Data Eligibility: The records in question meet the criteria for archiving, such as being older than a specified retention period.
  Configuration Settings: The archiving settings in the system may be configured to automatically set the archiving flag for certain infotypes or data records during an update run.
  Background Jobs: If there are background jobs scheduled for archiving, they may be processing records that are eligible for archiving.
  
  Solution:
  To resolve the issue, you can take the following steps:
  
  
  Review Archiving Configuration:
  
  Check the archiving settings in the SAP system to ensure they are configured correctly. This includes reviewing the retention periods and the criteria for archiving.
  Use transaction SARA to access the archiving object and verify the settings.
  
  
  
  Analyze Data Records:
  
  Identify the specific records that are being flagged for archiving. You can use transaction PA20 or PA30 to view the personnel data and check the infotypes.
  Ensure that the records are indeed eligible for archiving and that there are no discrepancies.
  
  
  
  Run Update Jobs:
  
  If the archiving flag is set during an update run, ensure that the update jobs are executed correctly. You may need to monitor the job logs for any errors or warnings that could provide more context.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving in the HR module for any specific guidelines or troubleshooting steps.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot determine the cause, consider reaching out to SAP support for assistance. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the relevant archiving objects in SAP HR, such as HRP (Personnel Administration) and HRP_PERS (Personnel Data).
  Transaction Codes: Key transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  Retention Periods: Understand the legal and organizational requirements for data retention in your region, as this will influence your archiving strategy.
  
  By following these steps, you should be able to address the HRPIQNL_ARCH004 error message effectively.