How To Fix HRPIQGRADING140 - Appraisal data is already archived; changes are not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQGRADING - Grading Messages

• Message number: 140

• Message text: Appraisal data is already archived; changes are not possible

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQGRADING140 - Appraisal data is already archived; changes are not possible ?

  The SAP error message HRPIQGRADING140 indicates that the appraisal data you are trying to modify has already been archived. This means that the data is no longer available for direct changes or updates in the system because it has been moved to an archive for storage and performance reasons.
  Cause:
  
  Archiving Process: The appraisal data has been archived as part of the data management process in SAP. This is typically done to improve system performance and manage data volume.
  Data Integrity: Once data is archived, it is intended to be immutable to maintain data integrity and historical accuracy.
  
  Solution:
  
  Access Archived Data: If you need to view or analyze the archived appraisal data, you can use the SAP Archive Information System (AIS) to access the archived records. This allows you to retrieve the data without modifying it.
  Unarchive Data: If you need to make changes to the appraisal data, you may need to unarchive it. This typically requires administrative privileges and should be done with caution, as it may affect data integrity.
  Consult with IT or SAP Basis Team: If you are unsure about how to proceed, consult with your IT department or SAP Basis team. They can provide guidance on the archiving policies in place and whether unarchiving is a viable option.
  Review Archiving Policies: Check the archiving policies and procedures in your organization to understand when and why data is archived. This can help you plan for future data management needs.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how data is moved to the archive and the implications for data access and modification.
  SAP Documentation: Refer to SAP Help documentation for detailed information on the archiving process and how to use the Archive Information System.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  Data Retention Policies: Review your organization's data retention policies to ensure compliance with legal and regulatory requirements regarding employee data.
  
  By following these steps, you should be able to address the error message and manage your appraisal data effectively.