How To Fix HRPIQET115 - Transcript with same EO and registration date already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQET - External Academic Work/Grades/Credits/Qualifications

• Message number: 115

• Message text: Transcript with same EO and registration date already exists

What causes this issue?

This student already has a transcript for this same external
organization and registration date.

System Response

A student may not have more than one external transcript for the same
external organization and registration date.

How to fix this error?

Add the subjects and qualifications of the new transcript to the
existing transcript. Change the registration end date to correspond with
the new transcript.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQET115 - Transcript with same EO and registration date already exists ?

  The SAP error message HRPIQET115 indicates that there is an attempt to create a transcript for a student (or employee) that already has a transcript with the same Enrollment Object (EO) and registration date. This typically occurs in the context of SAP's Human Capital Management (HCM) or Student Lifecycle Management (SLCM) modules, where transcripts are managed.
  Cause:
  The error is caused by the following scenarios:
  
  Duplicate Entry: A transcript entry is being created for a student who already has a transcript recorded for the same enrollment object and registration date.
  Data Entry Error: There may be a mistake in the data entry process, leading to the attempt to create a duplicate record.
  System Configuration: The system may not be configured to allow multiple transcripts for the same enrollment object and registration date.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Transcripts:
  
  Review the existing transcripts for the student in question to confirm that a transcript with the same EO and registration date already exists.
  Use transaction codes like S_AHR_61016300 or relevant reports to view existing records.
  
  
  
  Modify or Update Existing Transcript:
  
  If a transcript already exists and needs to be updated, modify the existing record instead of creating a new one.
  Ensure that any changes are compliant with your organization's policies.
  
  
  
  Correct Data Entry:
  
  If the error was due to incorrect data entry, correct the information before attempting to create a new transcript.
  Ensure that the EO and registration date are accurate and do not conflict with existing records.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or your organization's guidelines regarding transcript management to understand the rules governing transcript creation.
  
  
  
  System Configuration:
  
  If necessary, consult with your SAP administrator or technical team to review the system configuration. They may need to adjust settings to allow for specific scenarios if your business process requires it.
  
  
  
  Error Logging:
  
  If the issue persists, check the system logs for any additional error messages or information that could provide further insight into the problem.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Manuals: Refer to user manuals or training materials specific to your organization's SAP implementation for guidance on managing transcripts.
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.