How To Fix HRPIQET109 - External transcript of student &1 (GUID: &2) not found

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQET - External Academic Work/Grades/Credits/Qualifications

• Message number: 109

• Message text: External transcript of student &1 (GUID: &2) not found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQET109 - External transcript of student &1 (GUID: &2) not found ?

  The SAP error message HRPIQET109 indicates that the system is unable to find the external transcript for a specific student identified by their GUID (Globally Unique Identifier). This error typically occurs in the context of SAP Student Lifecycle Management (SLCM) or similar modules where student records and transcripts are managed.
  Cause:
  
  Missing Data: The external transcript for the specified student may not have been uploaded or linked correctly in the system.
  Incorrect GUID: The GUID provided in the error message may be incorrect or not correspond to any existing student record.
  Integration Issues: If the system is integrated with external systems (like a document management system), there may be issues with the integration that prevent the transcript from being retrieved.
  Authorization Issues: The user may not have the necessary permissions to access the external transcript data.
  
  Solution:
  
  Verify the GUID: Check the GUID provided in the error message to ensure it is correct and corresponds to an existing student record in the system.
  Check Transcript Upload: Ensure that the external transcript has been uploaded correctly for the student. If it has not been uploaded, you may need to do so.
  Review Integration Settings: If the system relies on external integrations, check the configuration and connectivity to ensure that the external transcript can be accessed.
  Permissions Check: Verify that the user has the necessary permissions to access the external transcript data. If not, adjust the user roles or permissions accordingly.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling this error in your version of SAP.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide patches or updates.
  Transaction Codes: Familiarize yourself with transaction codes related to student records and transcripts, such as PIQSTUDENT or PIQTRANSCRIPT, to manage student data effectively.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.