How To Fix HRPIQET021 - Date &1 is outside of period of academic session

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQET - External Academic Work/Grades/Credits/Qualifications

• Message number: 021

• Message text: Date &1 is outside of period of academic session

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQET021 - Date &1 is outside of period of academic session ?

  The SAP error message HRPIQET021, which states "Date &1 is outside of period of academic session," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with educational institutions or academic records. This error indicates that the date you are trying to enter or process falls outside the defined academic session period.
  Cause:
  
  Date Mismatch: The date you are trying to use (represented by &1 in the error message) does not fall within the start and end dates of the defined academic session in the system.
  Configuration Issues: The academic session may not be properly configured in the system, or the dates may not have been updated for the current academic year.
  Data Entry Errors: There may be a simple mistake in the date entry, such as a typo or incorrect format.
  
  Solution:
  
  
  Check Academic Session Dates:
  
  Navigate to the configuration settings for academic sessions in SAP.
  Verify the start and end dates of the current academic session.
  Ensure that the date you are trying to enter falls within this range.
  
  
  
  Update Academic Session:
  
  If the academic session dates are incorrect or outdated, update them to reflect the current academic year.
  Ensure that all relevant users are aware of the changes to avoid future errors.
  
  
  
  Correct Data Entry:
  
  Double-check the date you are entering for any typos or formatting issues.
  Ensure that you are using the correct date format as required by the system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or user manuals for specific instructions on managing academic sessions and handling related errors.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to academic session management, such as those used for maintaining academic records or configuring academic sessions.
  User Roles: Ensure that the user attempting to make the changes has the appropriate permissions to access and modify academic session data.
  Training: Consider providing training for users who frequently interact with academic session data to minimize errors in the future.
  
  By following these steps, you should be able to resolve the HRPIQET021 error and ensure that your academic session data is correctly configured and utilized.