How To Fix HRPIQET004 - No category defined for external organization &1 &3 on &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQET - External Academic Work/Grades/Credits/Qualifications

• Message number: 004

• Message text: No category defined for external organization &1 &3 on &4

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Define the external organization category in the infotype <ZK>External
Organization Data</> (1757).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQET004 - No category defined for external organization &1 &3 on &4 ?

  The SAP error message HRPIQET004 indicates that there is no category defined for an external organization in the system. This error typically occurs in the context of SAP HR (Human Resources) or SAP Student Lifecycle Management (SLCM) when dealing with external organizations, such as educational institutions or external training providers.
  Cause:
  The error can be caused by several factors:
  
  Missing Configuration: The external organization has not been properly configured in the system, specifically lacking a defined category.
  Data Entry Error: There may be a mistake in the data entry for the external organization, such as incorrect or incomplete information.
  Custom Development: If there are custom developments or enhancements in the system, they may not be handling the external organization data correctly.
  
  Solution:
  To resolve the HRPIQET004 error, you can follow these steps:
  
  
  Check Configuration:
  
  Go to the configuration settings for external organizations in your SAP system.
  Ensure that the external organization in question has a category defined. This can typically be done in the customizing settings under the relevant module (e.g., HR or SLCM).
  
  
  
  Define Categories:
  
  If the category is missing, you will need to create a new category for the external organization. This can usually be done in the customizing transaction (e.g., SPRO) under the relevant section for external organizations.
  
  
  
  Review Data Entry:
  
  Verify the data entered for the external organization. Ensure that all required fields are filled out correctly and that there are no typos or missing information.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access and modify external organization data.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to external organizations and categories for any additional guidance.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO for configuration, PA30 for maintaining HR master data, or PIQ related transactions for student lifecycle management.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Community Forums: Consider visiting SAP Community forums or other user groups where similar issues may have been discussed.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR or SLCM for further assistance.