How To Fix HRPIQ_IAP370 - Academic Year and Session must be filled for Session-based Holds

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ_IAP - Campus Management: Messages for IAP Development

• Message number: 370

• Message text: Academic Year and Session must be filled for Session-based Holds

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPIQ_IAP370 - Academic Year and Session must be filled for Session-based Holds ?

  The SAP error message HRPIQ_IAP370 indicates that the Academic Year and Session fields must be filled in for session-based holds in the SAP system, particularly in the context of the SAP Student Lifecycle Management (SLCM) module. This error typically arises when trying to process or manage student records that have session-based holds without the necessary academic context.
  Cause:
  The error occurs when:
  
  The Academic Year and Session fields are not populated in the relevant student record or hold record.
  The system requires these fields to determine the specific academic context for the hold being applied or processed.
  There may be a configuration issue where the system is not correctly set up to handle session-based holds.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Student Record:
  
  Navigate to the student record in the SAP system.
  Ensure that the Academic Year and Session fields are filled out correctly. This may involve entering the correct academic year (e.g., 2023-2024) and the corresponding session (e.g., Fall, Spring).
  
  
  
  Update Hold Record:
  
  If you are applying a hold, ensure that the hold record includes the Academic Year and Session information.
  You may need to edit the hold record to include these fields.
  
  
  
  Configuration Review:
  
  If the fields are consistently missing, review the configuration settings in the SAP system related to session-based holds.
  Ensure that the system is set up to require these fields for any holds that are applied.
  
  
  
  User Training:
  
  Ensure that users who are entering or managing holds are trained to fill in the necessary fields to avoid this error in the future.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on managing session-based holds and the required fields.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  SAP Modules: This error is primarily related to the SAP Student Lifecycle Management (SLCM) module.
  Academic Year and Session: These are critical components in educational institutions for managing student records, course registrations, and holds.
  Session-based Holds: These holds may be related to academic performance, financial obligations, or other administrative requirements that need to be addressed before a student can proceed with their studies.
  
  By ensuring that the Academic Year and Session fields are correctly populated, you should be able to resolve the HRPIQ_IAP370 error and proceed with your operations in the SAP system.