How To Fix HRPIQ_IAP009 - Student has multiple identification numbers

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ_IAP - Campus Management: Messages for IAP Development

• Message number: 009

• Message text: Student has multiple identification numbers

What causes this issue?

The student has more than one identification (ID) number. This is not
supported by the conversion report. The report expects that a student
has only one ID number assigned to him or her.
Hint: Although you can only maintain one record at the time, it is
possible that different ID numbers are stored for different time frames.

System Response

The record will not be processed.

How to fix this error?

Correct the data in the infotype Personal Data (1702) or adjust the
business partner record manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ_IAP009 - Student has multiple identification numbers ?

  The SAP error message HRPIQ_IAP009 indicates that a student has multiple identification numbers in the system. This can occur in environments where student records are managed, such as in SAP Student Lifecycle Management (SLCM) or similar modules.
  Cause:
  The error typically arises due to one of the following reasons:
  
  Duplicate Records: The student may have been entered into the system multiple times, resulting in different identification numbers (e.g., student IDs).
  Data Migration Issues: If data was migrated from another system, it’s possible that the same student was imported with different identifiers.
  Incorrect Data Entry: Manual entry errors can lead to the creation of multiple records for the same student.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to query the relevant student tables (e.g., PA0002, PA0006, or PA0010) to find all records associated with the student.
  Check for multiple entries with different identification numbers.
  
  
  
  Consolidate Records:
  
  If duplicates are found, determine which record is the primary one and which ones should be merged or deleted.
  You may need to update the records to ensure that all relevant data is consolidated under a single identification number.
  
  
  
  Update References:
  
  If there are references to the old identification numbers in other tables, ensure that these are updated to point to the primary identification number.
  
  
  
  Data Cleanup:
  
  After consolidating records, perform a data cleanup to remove any unnecessary duplicates to prevent future occurrences.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific procedures related to your organization’s setup.
  
  
  
  Testing:
  
  After making changes, test the system to ensure that the error no longer occurs and that the student can be processed correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing student records, such as S_AHR_61016300 for student data overview.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that users have the appropriate roles and permissions to view and edit student records.
  Data Governance: Implement data governance practices to prevent the creation of duplicate records in the future.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.