How To Fix HRPIQ00STUDENT_BP126 - Data exchange with CRM is not possible; define the standard BP role

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00STUDENT_BP - Messages for Student Business Partners

• Message number: 126

• Message text: Data exchange with CRM is not possible; define the standard BP role

What causes this issue?

The <DS:GLOS.3DCCEE8E5A090D4A89B6A225A5F5F5D4>Student Lifecycle
Management</> (SLCM) system does not contain the standard business
partner role which is required for data exchange with the
<DS:GLOS.8A422E3F7A16D311B60F0060B03C2BFF>Customer Relationship
Management</> (CRM) system.
Before student business partner data can be transferred from the SLCM
system to the CRM system, a coinciding standard business partner role
must be defined in the SLCM system.
This standard business partner role is not defined in the SLCM system.

Procedure for System Administrators

Create the standard business partner role for data exchange with the CRM
system.
You make this setting in Customizing for <LS>Student Lifecycle
Management</> under <DS:SIMG.CM_XX_STUD17>Define Standard Business
Partner Role for CRM System</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00STUDENT_BP126 - Data exchange with CRM is not possible; define the standard BP role ?

  The SAP error message HRPIQ00STUDENT_BP126 indicates that there is an issue with the data exchange between the SAP Human Capital Management (HCM) module and the Customer Relationship Management (CRM) system. Specifically, it suggests that the standard Business Partner (BP) role has not been defined, which is necessary for the integration to function correctly.
  Cause:
  
  Missing Business Partner Role: The error typically arises when the required Business Partner role for the student (or the entity being processed) is not defined in the system. This can happen if the configuration for Business Partners is incomplete or if the necessary roles have not been assigned.
  Configuration Issues: There may be issues in the configuration settings for the integration between HCM and CRM, particularly regarding the Business Partner settings.
  Data Inconsistencies: There could be inconsistencies or missing data in the Business Partner master data that prevent the data exchange from occurring.
  
  Solution:
  
  
  Define the Standard BP Role:
  
  Go to the transaction code BP (Business Partner) in SAP.
  Check if the required Business Partner role for students (e.g., "Student" or a similar role) is defined.
  If it is not defined, you will need to create or configure the Business Partner role. This can typically be done in the Business Partner Role configuration settings.
  Ensure that the role is correctly assigned to the relevant Business Partner.
  
  
  
  Check Integration Settings:
  
  Review the integration settings between HCM and CRM to ensure that they are correctly configured.
  Verify that the necessary settings for data exchange are in place, including any relevant customizing settings.
  
  
  
  Data Consistency Check:
  
  Ensure that the Business Partner data is complete and consistent. Check for any missing fields or incorrect entries that could be causing the issue.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to Business Partner roles and integration between HCM and CRM for any specific instructions or troubleshooting steps.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test to ensure that the data exchange is now functioning correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP for Business Partner management, SE11 for Data Dictionary, and SPRO for configuration settings.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By addressing the missing Business Partner role and ensuring proper configuration, you should be able to resolve the error and enable successful data exchange between HCM and CRM.