How To Fix HRPIQ00EXT_IAP125 - Only Absence reason type 'Excused' can be used as class cancelled reason

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00EXT_IAP - Messages for Extended IAP Development

• Message number: 125

• Message text: Only Absence reason type 'Excused' can be used as class cancelled reason

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00EXT_IAP125 - Only Absence reason type 'Excused' can be used as class cancelled reason ?

  The SAP error message HRPIQ00EXT_IAP125 indicates that there is a restriction on the types of absence reasons that can be used when canceling an absence. Specifically, it states that only the absence reason type 'Excused' can be used as a cancellation reason.
  Cause:
  This error typically occurs when an attempt is made to cancel an absence using a reason that is not classified as 'Excused'. In SAP, absence reasons are categorized, and only certain types are allowed for specific actions, such as cancellation. The system enforces this rule to maintain data integrity and ensure that absence records are accurately represented.
  Solution:
  To resolve this error, you should follow these steps:
  
  
  Check the Absence Reason: Review the absence reason you are trying to use for cancellation. Ensure that it is classified as 'Excused'.
  
  
  Use the Correct Absence Reason: If the absence reason you are using is not 'Excused', you will need to select an appropriate reason that is classified as 'Excused' for the cancellation process.
  
  
  Modify the Absence Record: If necessary, you may need to modify the original absence record to ensure that it aligns with the allowed reasons for cancellation.
  
  
  Consult Configuration: If you believe that other absence reasons should be allowed for cancellation, you may need to consult with your SAP HR configuration team. They can review the configuration settings for absence reasons and make adjustments if needed.
  
  
  Documentation and Training: Ensure that users are aware of the restrictions regarding absence reason types and provide training or documentation to prevent similar issues in the future.
  
  
  Related Information:
  
  Absence Management Configuration: Understanding how absence reasons are configured in SAP can help in troubleshooting similar issues. This includes knowing how to categorize absence reasons and the implications of those categories.
  SAP Notes and Documentation: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to manage absence records and understand the implications of the absence reason types.
  
  By following these steps, you should be able to resolve the error and successfully cancel the absence as needed.