How To Fix HRPIQ00EVALOBJ251 - An appraisal and grade exists; termination for student &1 is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00EVALOBJ - Assessments/Scheduled Assessments/Assessment Processes

• Message number: 251

• Message text: An appraisal and grade exists; termination for student &1 is not possible

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPIQ00EVALOBJ251 - An appraisal and grade exists; termination for student &1 is not possible ?

  The SAP error message HRPIQ00EVALOBJ251 indicates that a termination action for a student cannot be processed because there is an existing appraisal and grade associated with that student. This typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of student management or employee evaluations.
  Cause:
  The error is triggered when you attempt to terminate a student record while there are still active evaluations or grades linked to that student. The system prevents the termination to maintain data integrity and ensure that all necessary evaluations are completed before a record is closed.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Existing Evaluations: Review the student's record to identify any existing appraisals or grades. You can do this by navigating to the relevant student evaluation or grading screens in SAP.
  
  
  Complete or Remove Evaluations: 
  
  If the evaluations are still in progress, you may need to complete them before proceeding with the termination.
  If the evaluations are no longer needed, you may consider removing or archiving them, depending on your organization's policies.
  
  
  
  Consult with Relevant Departments: If you are unsure about how to proceed with the evaluations, consult with the academic or HR department responsible for student records. They may have specific procedures for handling such cases.
  
  
  Retry Termination: Once the evaluations have been addressed (either completed or removed), attempt the termination process again.
  
  
  Check for Additional Dependencies: Ensure there are no other dependencies or restrictions that might prevent the termination. This could include other linked records or processes that need to be completed.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing student evaluations and terminations, such as PA30 (Maintain HR Master Data) or specific transaction codes for student management.
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to student evaluations and terminations. If not, you may need to escalate the issue to someone with the appropriate access.
  Documentation and Support: Refer to SAP documentation or your organization's internal guidelines for handling student records and terminations. If the issue persists, consider reaching out to your SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the error and successfully process the termination for the student.