How To Fix HRPIQ00ARCH047 - Audit runs still exist for student business partner &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ARCH - Archiving and Deletion Programs

• Message number: 047

• Message text: Audit runs still exist for student business partner &1

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Archive the audit runs of the student.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ARCH047 - Audit runs still exist for student business partner &1 ?

  The SAP error message HRPIQ00ARCH047 indicates that there are still audit runs associated with a student business partner (BP) in the system. This typically occurs when you are trying to archive data related to student records, but the system has detected that there are ongoing or unprocessed audit runs for that particular business partner.
  Cause:
  The primary cause of this error is that the system has not completed all necessary audit runs for the specified student business partner. Audit runs are processes that check the integrity and completeness of data before archiving. If there are pending or incomplete audit runs, the system will prevent archiving to ensure data consistency and integrity.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Audit Runs: 
  
  Use transaction codes like PIQARCH or PIQSTU to check the status of audit runs for the specific student business partner.
  Identify any pending or incomplete audit runs that need to be addressed.
  
  
  
  Complete or Delete Audit Runs:
  
  If there are pending audit runs, you may need to complete them. This could involve running the audit process again or ensuring that all necessary data is in place.
  If the audit runs are no longer needed, you may consider deleting them, but ensure that this action complies with your organization's data management policies.
  
  
  
  Re-attempt Archiving:
  
  Once all audit runs are completed or deleted, you can re-attempt the archiving process for the student business partner.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's SAP support team for specific instructions related to your version of SAP and the archiving process.
  
  
  
  Check for Customizations:
  
  If your SAP system has customizations, ensure that they are not interfering with the audit run process.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PIQARCH for archiving and PIQSTU for student data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Data Integrity: Always ensure that data integrity is maintained before archiving, as this can prevent issues in the future.
  User Roles: Ensure that you have the necessary authorizations to perform audit runs and archiving processes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or HR module support team for further assistance.