How To Fix HRPIQ00ACCOUNTING369 - Grant assignment is not allowed for full academic years

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ACCOUNTING - Campus Management - Student Accounting

• Message number: 369

• Message text: Grant assignment is not allowed for full academic years

What causes this issue?

The grant is assigned to the student for a full academic year. The
current system setting does not allow this assignment.

System Response

The system has terminated grant evaluation.

How to fix this error?

Call the student's master data in the change mode (transaction code
PIQSTM).
Choose the <LS>Grant Assignment</> tab page, and enter an academic
period for this grant.
Save the change.

Procedure for System Administrators

Check the system settings in Customizing for <ZH>Campus Management</>
in the IMG activity
<DS:SIMG.CM_AS_XX_502>Allow Grant Assignment for Full Academic
Years</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ACCOUNTING369 - Grant assignment is not allowed for full academic years ?

  The SAP error message HRPIQ00ACCOUNTING369 indicates that there is an issue with the grant assignment for a student or participant in an academic program. Specifically, it states that the grant assignment is not allowed for full academic years. This error typically arises in the context of managing student financial aid, scholarships, or grants within the SAP system, particularly in modules related to higher education and student administration.
  Cause:
  The error can occur due to several reasons:
  
  Incorrect Grant Configuration: The grant may not be configured to allow assignments for full academic years. This could be due to settings in the grant master data or the rules defined for the grant.
  Academic Year Definition: The academic year may not be properly defined in the system, or the grant may not be applicable for the specific academic year being referenced.
  Student Status: The student's status (e.g., part-time vs. full-time) may not align with the requirements of the grant.
  Grant Eligibility: The grant may have specific eligibility criteria that are not being met for the full academic year.
  
  Solution:
  To resolve this error, consider the following steps:
  
  Check Grant Configuration: Review the configuration of the grant in the SAP system. Ensure that it is set up to allow assignments for full academic years. This may involve checking the grant type and its associated rules.
  Verify Academic Year Settings: Ensure that the academic year is correctly defined in the system. Check if the grant is applicable for the specified academic year.
  Review Student Information: Check the student's enrollment status and ensure that it meets the requirements for the grant. If the student is part-time, the grant may not be applicable.
  Consult Documentation: Refer to the SAP documentation or guidelines related to grant management and student financial aid to understand the specific requirements and configurations.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or a consultant who specializes in SAP Student Lifecycle Management (SLcM) for further assistance.
  
  Related Information:
  
  SAP Modules: This error is typically encountered in SAP modules related to Human Resources (HR) and Student Administration, particularly in the context of managing financial aid and grants.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to grant management, student records, and academic year settings.
  User Roles: Ensure that the user attempting to make the grant assignment has the appropriate permissions and roles assigned in the SAP system.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary changes to resolve it.