How To Fix HRPIQ00ACCOUNTING368 - Grant &1 is assigned to student &2 at least twice on one date

HRPIQ00ACCOUNTING368 - Overview

• Message type: E = Error

• Message class: HRPIQ00ACCOUNTING - Campus Management - Student Accounting

• Message number: 368

• Message text: Grant &1 is assigned to student &2 at least twice on one date

What causes this issue?

Grant &V1& is assigned to student &V2& in several
<DS:GLOS.56D5CF114A29BB45B0EC449FCAE681AC>academic periods</>
(year/session) each of which belong to the same fee calculation period
(period key). Because the different academic periods overlap, the
grant is assigned to one date at least twice.

System Response

Student Master Data
When you edit student master data, the system will output an error
message.
Grant Evaluation
The system will terminate grant evaluation for the student and write an
error message in the application log.

How to fix this error?

Call the master data of student &V2&.
Choose the <LS>Grant Assignment</> tab page, and check the academic
years and periods assigned to grant &V1& here.
Make sure that these years and periods do not overlap each other in the
given fee calculation period.

Error message extract from SAP system. Copyright SAP SE.

HRPIQ00ACCOUNTING368 - Details

• The SAP error message HRPIQ00ACCOUNTING368 indicates that a grant (financial aid or scholarship) is assigned to a student more than once on the same date. This situation typically arises in the context of student financial aid management within SAP's Human Capital Management (HCM) module, particularly in the area of student administration.
  
  Cause:
  
  Duplicate Grant Assignments: The primary cause of this error is that the same grant has been assigned to a student multiple times for the same date. This could happen due to data entry errors, system configuration issues, or incorrect processing of financial aid records.
  Data Migration Issues: If data has been migrated from another system, it’s possible that duplicate records were created during the migration process.
  Batch Processing Errors: If grants are processed in batches, there may be a logic error in the batch job that leads to duplicate assignments.
  
  
  Solution:
  
  Review Grant Assignments: Check the grant assignments for the student in question. Look