How To Fix HRPIQ00ACCOUNTING132 - Define the start and end dates of an assigned academic period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ACCOUNTING - Campus Management - Student Accounting

• Message number: 132

• Message text: Define the start and end dates of an assigned academic period

What causes this issue?

The academic calendar assigned to the top organizational unit does not
contain a start or end date for the
<DS:GLOS.56D5CF114A29BB45B0EC449FCAE681AC>academic period</>
(academic year and session) assigned to fee calculation period &V1&.

System Response

The system will skip fee calculation period &V1& and continue
processing with the next fee calculation period.

How to fix this error?

Check which academic calendar is assigned to the top organizational
unit.
Check which academic period is assigned to fee calculation period
&V1&. You check this setting in Customizing for <LS>Campus
Management</> in the IMG activity <DS:SIMG.CM_AS_XX_580>Assign Academic
Years and Sessions to Fee Calculation Periods</>.
In this academic calendar, create the start and end dates of the
relevant academic period using standard time limit 0100
(<ZK>standard duration of academic period</>) or a corresponding
user-defined time limit.
For more information, see
<DS:SIMG.CM_XX_170>Define Top Organizational Unit</>
<DS:SIMG.CM_XX_AKAL01>Define Mandatory Time Limits for Academic
Calendar</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ACCOUNTING132 - Define the start and end dates of an assigned academic period ?

  The SAP error message HRPIQ00ACCOUNTING132 indicates that there is an issue with the configuration of academic periods in the SAP system, specifically that the start and end dates for an assigned academic period have not been defined. This error typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of personnel administration or educational institutions using SAP for managing academic records.
  Cause:
  The error is caused by the absence of defined start and end dates for an academic period in the system. This can happen due to:
  
  The academic period not being created or configured properly in the system.
  Missing or incorrect entries in the configuration settings for academic periods.
  The academic period being inactive or not assigned correctly to the relevant organizational unit or personnel.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Academic Period Configuration:
  
  Navigate to the configuration settings for academic periods in SAP. This is usually found under the IMG (Implementation Guide) path: 
  
  SPRO > Personnel Management > Personnel Administration > Academic Periods > Define Academic Periods.
  
  
  Ensure that the academic period in question has valid start and end dates defined.
  
  
  
  Create or Modify Academic Period:
  
  If the academic period does not exist, create a new one with the appropriate start and end dates.
  If it exists but is incorrectly configured, modify the existing entry to include the correct dates.
  
  
  
  Assign Academic Period:
  
  Ensure that the academic period is assigned to the relevant organizational units or personnel records. This can typically be done in the same configuration area or through personnel administration transactions.
  
  
  
  Check for Inactive Periods:
  
  Verify that the academic period is active. If it is marked as inactive, you will need to activate it.
  
  
  
  Testing:
  
  After making the necessary changes, test the functionality again to ensure that the error no longer appears.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or SPRO (Customizing) to access the relevant settings.
  Documentation: Refer to SAP Help documentation for detailed guidance on configuring academic periods and understanding the implications of these settings.
  User Roles: Ensure that you have the necessary authorizations to make changes to the configuration settings in SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HCM for further assistance.