How To Fix HRPIQ000_GB305 - Current HUS ID will be overwritten

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000_GB -

• Message number: 305

• Message text: Current HUS ID will be overwritten

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000_GB305 - Current HUS ID will be overwritten ?

  The SAP error message HRPIQ000_GB305 with the description "Current HUS ID will be overwritten" typically occurs in the context of the SAP Human Resources (HR) module, particularly when dealing with the management of personnel data or employee records.
  Cause:
  This error usually arises when there is an attempt to update or change a Human Resources (HR) record, and the system detects that the current Human User Status (HUS) ID is about to be overwritten by a new entry. This can happen due to:
  
  Data Entry Errors: Incorrect or duplicate entries in the HR master data.
  Configuration Issues: Misconfiguration in the HR module settings that allows for conflicting entries.
  Process Flow Issues: The process flow for updating employee records may not be correctly followed, leading to conflicts in status updates.
  
  Solution:
  To resolve the HRPIQ000_GB305 error, you can take the following steps:
  
  
  Review the Data: Check the current entries in the HR master data for the employee in question. Ensure that there are no duplicate or conflicting records that could lead to the overwrite issue.
  
  
  Check User Status Configuration: Verify the configuration settings for Human User Status (HUS) in the SAP system. Ensure that the statuses are correctly defined and that there are no overlaps that could cause conflicts.
  
  
  Correct the Process Flow: Ensure that the correct process flow is being followed when updating employee records. This may involve checking the sequence of actions taken in the system.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling HUS IDs and related updates.
  
  
  Seek Help from SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance. They may provide insights based on system logs or specific configurations.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide patches or updates.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions), as these may be involved in the process leading to the error.
  User Roles and Authorizations: Ensure that the user attempting to make the changes has the necessary authorizations to update the HR records.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to prevent it from occurring in the future.