How To Fix HRPIQ000658 - Student &1 has already been admitted to program &4 from &2 - &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 658

• Message text: Student &1 has already been admitted to program &4 from &2 - &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000658 - Student &1 has already been admitted to program &4 from &2 - &3 ?

  The SAP error message HRPIQ000658 indicates that a student (identified by &1) is already admitted to a specific program (identified by &4) during a defined period (from &2 to &3). This error typically occurs in the context of student administration within SAP's Human Capital Management (HCM) module, particularly in the area of student lifecycle management.
  Cause:
  The error arises when there is an attempt to admit a student to a program for which they are already enrolled or have been admitted during the specified time frame. This can happen due to:
  
  Duplicate Admission Attempt: The user is trying to admit the student to the same program again without first removing or changing the existing admission record.
  Incorrect Date Range: The date range specified for the new admission overlaps with the existing admission period.
  Data Entry Error: There may be a mistake in the data entry, such as selecting the wrong student or program.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Admissions: Review the student's current admissions to confirm if they are indeed already admitted to the program. This can be done by accessing the student’s records in the SAP system.
  
  
  Modify or Remove Existing Admission: If the student needs to be admitted to the program again, you may need to:
  
  Change the existing admission record (if applicable).
  Remove the existing admission if it is no longer valid or needed.
  Ensure that the new admission does not overlap with the existing one.
  
  
  
  Correct Date Range: If the admission is valid but the date range is incorrect, adjust the dates to ensure there is no overlap with the existing admission.
  
  
  Consult Documentation: Refer to your organization's SAP documentation or guidelines for managing student admissions, as there may be specific procedures to follow.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or system administrator for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing student admissions, such as PIQSTUDENT for student master data.
  User Roles: Ensure that you have the appropriate permissions to make changes to student admissions.
  Training: If you frequently encounter this error, consider additional training on the student administration module in SAP to better understand the processes involved.
  
  By following these steps, you should be able to address the HRPIQ000658 error effectively.