How To Fix HRPIQ000071 - You may not assign archive documents to the application

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 071

• Message text: You may not assign archive documents to the application

What causes this issue?

You have attempted to assign archive documents to an application.
Archive documents may not be assigned to applications by the user. The
system does this automatically.

System Response

The archiving item was not created in the application.

How to fix this error?

As the system automatically links archive documents with applications,
no action is required on your part.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000071 - You may not assign archive documents to the application ?

  The SAP error message HRPIQ000071, which states "You may not assign archive documents to the application," typically occurs in the context of SAP's Human Resources (HR) module, particularly when dealing with archived documents in the Personnel Administration or related areas.
  Cause:
  This error usually arises when there is an attempt to link or assign an archived document to a current application or process. The system is designed to prevent the assignment of archived documents to ensure data integrity and consistency. Archived documents are typically stored for historical reference and are not meant to be modified or linked to active processes.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Document Status: Ensure that the document you are trying to assign is not archived. If it is archived, you will need to retrieve it from the archive if necessary.
  
  
  Use Current Documents: Instead of trying to assign an archived document, use the current version of the document or create a new document that can be assigned to the application.
  
  
  Review Configuration: If you believe that the assignment of archived documents should be allowed in your specific business process, you may need to review the configuration settings in your SAP system. This may involve consulting with your SAP Basis or HR module configuration team.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the HR module and document management to understand the specific rules and configurations that govern document assignments.
  
  
  Contact SAP Support: If the issue persists and you believe it is a system error or requires deeper investigation, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which involves moving data that is no longer actively used to a separate storage area. This is done to improve system performance and manage data volume.
  Document Management: Familiarize yourself with the document management capabilities within SAP, including how documents are categorized, archived, and retrieved.
  User Authorizations: Ensure that the user attempting to perform the action has the necessary authorizations to access and manage documents within the SAP system.
  
  By following these steps, you should be able to address the HRPIQ000071 error effectively.