How To Fix HRPFD00805 - Account already exists for personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 805

• Message text: Account already exists for personnel number

What causes this issue?

An account already exists for the entered personnel number.

System Response

No further account is created.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00805 - Account already exists for personnel number ?

  The SAP error message HRPFD00805 indicates that there is an attempt to create or modify a personnel account that already exists for a specific personnel number. This error typically arises in the context of personnel administration or payroll processing within the SAP Human Capital Management (HCM) module.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that there is already an existing account for the specified personnel number in the system.
  Incorrect Data Entry: There may be a mistake in the data entry process, leading to an attempt to create a duplicate account.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or duplicates in the personnel records.
  Configuration Issues: There may be issues with the configuration of the personnel administration module that are causing the system to incorrectly identify existing accounts.
  
  Solution:
  
  Check Existing Accounts: Verify if an account already exists for the personnel number in question. You can do this by navigating to the relevant infotype (e.g., IT0001 for Organizational Assignment) and checking the records.
  Correct Data Entry: If you find that the account already exists, ensure that you are not trying to create a new one unnecessarily. If modifications are needed, update the existing record instead.
  Data Cleanup: If the error is due to data migration, perform a cleanup of the personnel records to remove duplicates or correct inconsistencies.
  Consult with IT Support: If you are unable to resolve the issue, it may be necessary to consult with your SAP support team or IT department for further investigation and assistance.
  Review Configuration: Check the configuration settings in the SAP HCM module to ensure that there are no issues that could lead to this error.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage personnel records.
  Infotypes: Familiarize yourself with relevant infotypes that pertain to personnel data, such as IT0001 (Organizational Assignment), IT0002 (Personal Data), and others.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Refer to SAP documentation or user manuals for guidance on personnel administration processes and error handling.
  
  By following these steps, you should be able to identify the cause of the HRPFD00805 error and take appropriate action to resolve it.