How To Fix HRPBSUS461 - Multiple validity periods exist for code &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 461

• Message text: Multiple validity periods exist for code &

What causes this issue?

Within the <ZK>Certification and Licensing</> infotype (0795) record of
this employee, more than one validity period exists for a single
specialization code; these validity periods do not overlap. An
illustration of this scenario is shown below.
Classification Code Valid from Valid to
Vocational SHOP 01/01/2005 06/15/2005
Vocational SHOP 09/01/2005 12/31/2005
Vocational SHOP 01/01/2006 06/15/2006

System Response

The system issues this warning.

How to fix this error?

In response to this warning, you may perform one of two actions.
If you intended to record the multiple validity periods as entered, then
ignore this warning. Choose <ZK>Save</> to record the multiple validity
periods for the employee's specialization.
If you did not intend to record multiple validity periods, then delete
all excess validity periods such that only one remains. (If necessary,
you may also revise the dates of the single validity period.) Choose
<ZK>Save</> to record the single validity period you have entered for
the employee's specialization.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS461 - Multiple validity periods exist for code & ?

  The SAP error message HRPBSUS461 indicates that there are multiple validity periods for a specific code in the system. This typically occurs in the context of personnel administration or organizational management, where a specific code (such as a pay scale, position, or other classification) has overlapping validity periods, leading to ambiguity in determining which record should be used.
  Cause:
  
  Overlapping Validity Periods: The most common cause is that there are multiple entries for the same code with overlapping start and end dates in the relevant infotype (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment).
  Incorrect Data Entry: Data might have been entered incorrectly, leading to unintended overlaps.
  Configuration Issues: There may be issues in the configuration of the relevant infotypes or tables that manage validity periods.
  
  Solution:
  
  Check Validity Periods: Review the entries for the specific code in the relevant infotype. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the records associated with the employee or organizational unit.
  Adjust Validity Dates: If you find overlapping entries, you will need to adjust the validity dates to ensure that each entry has a unique period. This may involve changing the end date of one entry or splitting the periods into non-overlapping segments.
  Data Consistency Check: Run consistency checks in the system to identify and resolve any data inconsistencies that may be causing the issue.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing validity periods for the relevant infotypes.
  Seek Help from SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that may be causing the issue, such as:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  
  
  Transaction Codes: Use transaction codes like PA20, PA30, or SE16N (to view table entries) to investigate the data.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPBSUS461 error message in your SAP system.