How To Fix HRPBSUS454 - Employee & is out-of-field for other reasons

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 454

• Message text: Employee & is out-of-field for other reasons

What causes this issue?

For other reasons, the indicated employee is working out-of-field.

System Response

Several reasons exist that can cause an employee to work out-of-field.
The system detects these reasons whenever the <DS:RE.RPUTCPU2_PBS>
Out-of-Field Report</> is run. Many of the reasons detected by this
report are derived from personnel information stored in the system,
including:
entries in the <ZK>Certification and Licensing</> infotype (0795),
entries in the <ZK>Duty Assignments</> infotype (0796),
settings performed in Customizing for <ZK>Payroll USA</> (PY-US) within
the chapter <ZK>Supplements Public Sector US</> -> <ZK>Certification and
Licensing</>.
The following examples illustrate reasons that are derived from
personnel information stored in the system, and for which the system can
detect an employee to be working out-of-field.
The employee lacks the appropriate certificate or license.
The employee has a certificate or license, but it is inappropriate for
their duty assignment.
The employee has the appropriate certificate(s) or license(s) for their
duty assignment, but it has (or they have) expired.
In addition to reasons that are derived from personnel information,
other reasons exist that can cause an employee to work out-of-field, but
that are not derived from information stored in the system, as
illustrated in the following example.
Suppose you work in an educational institution, and suppose a teacher in
your institution is certified to instruct pupils in mathematics from
January 1, 2004 through December 31, 2008.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Suppose, however, that the teacher is not certified to instruct pupils
who do not speak English as a native language, and suppose that the
teacher nonetheless instructs such pupils during the fall 2004 term -
from August 23, 2004 through December 17, 2004. In this situation, the
system would detect the teacher to be working out-of-field during this
time period.
Such information, however, would not be derived from the system, but
rather from a legacy system containing student data. In this example,
the Out-of-Field Report could nonetheless derive this information by
means of Business Add-In (BAdI) HRPBSUSTC01, which is configured in
Customizing for <ZK>Payroll USA</> (PY-US) by choosing <ZK>Supplements
Public Sector US</> -> <ZK>Certification and Licensing</> ->
<ZK>Business Add-Ins (BAdIs)</> -> <ZK>BAdI: Determine Additional
Required Areas in Information or Legacy Systems</>.
In order to cease working out-of-field, the teacher would require
certification to provide instruction to pupils who speak English as a
second language.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS454 - Employee & is out-of-field for other reasons ?

  The SAP error message HRPBSUS454, which states "Employee & is out-of-field for other reasons," typically occurs in the context of Human Resources (HR) and Payroll processes. This error indicates that there is an issue with the employee's data that prevents the system from processing a specific action, such as payroll processing, time evaluation, or other HR-related functions.
  Causes:
  
  Data Inconsistencies: There may be inconsistencies or missing data in the employee's master data (e.g., infotypes).
  Status Issues: The employee may have a status that prevents processing, such as being marked as inactive or terminated.
  Time Management Issues: If the employee is involved in time management, there may be issues with their time records or absence records.
  Organizational Assignment: The employee may not be correctly assigned to an organizational unit or position.
  Legal or Compliance Issues: There may be legal restrictions or compliance issues affecting the employee's ability to be processed.
  
  Solutions:
  
  Check Employee Master Data: Review the employee's master data (infotypes) for completeness and accuracy. Ensure that all required fields are filled out correctly.
  Review Employee Status: Check the employee's status in the system. If the employee is inactive or terminated, determine if the action you are trying to perform is appropriate.
  Examine Time Records: If applicable, review the employee's time records for any discrepancies or missing entries that could be causing the issue.
  Organizational Assignment: Verify that the employee is correctly assigned to an organizational unit and that the organizational structure is correctly set up.
  Consult with HR or Payroll Team: If you are unable to identify the issue, consult with your HR or payroll team for further investigation. They may have additional insights or access to tools that can help diagnose the problem.
  Check for Customizations: If your organization has custom developments or enhancements in SAP, check if any of these could be affecting the processing of the employee.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee data.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to HR and Payroll processing for best practices and guidelines.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or consult with SAP directly for further assistance.