How To Fix HRPBSUS265 - Specify a withdrawal that is below the maximum for this absence pool

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 265

• Message text: Specify a withdrawal that is below the maximum for this absence pool

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS265 - Specify a withdrawal that is below the maximum for this absence pool ?

  The SAP error message HRPBSUS265 typically occurs in the context of managing absence records in the SAP Human Capital Management (HCM) module, particularly when dealing with absence pools. This error indicates that the withdrawal amount specified for an absence exceeds the maximum limit set for that absence pool.
  Cause:
  The error is triggered when:
  
  The employee is attempting to withdraw an amount of absence (e.g., vacation days, sick leave) that is greater than what is available in their absence pool.
  The configuration of the absence type or the absence pool limits the maximum withdrawal amount, and the requested withdrawal exceeds this limit.
  There may be a misconfiguration in the absence type settings or the employee's absence entitlement.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Absence Pool Balance:
  
  Verify the current balance of the absence pool for the employee. Ensure that the amount they are trying to withdraw is within the available balance.
  
  
  
  Review Absence Type Configuration:
  
  Check the configuration settings for the absence type in the SAP system. Ensure that the maximum withdrawal limits are set correctly according to your organization's policies.
  
  
  
  Adjust Withdrawal Amount:
  
  If the requested withdrawal exceeds the available balance, adjust the withdrawal amount to be within the permissible limits.
  
  
  
  Consult with HR or Payroll:
  
  If you are unsure about the absence pool limits or configurations, consult with your HR or payroll department for clarification and assistance.
  
  
  
  System Configuration:
  
  If you have access to system configuration, review the settings in the relevant infotypes (e.g., Infotype 2001 for Absences) to ensure that they are correctly set up.
  
  
  
  Check for Errors in Data Entry:
  
  Ensure that there are no data entry errors in the absence request that could be causing the issue.
  
  
  
  Related Information:
  
  Absence Types: Different absence types may have different rules and configurations. Familiarize yourself with the specific absence types used in your organization.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its software, and there may be relevant notes that provide additional guidance.
  Documentation: Refer to SAP documentation or user manuals for detailed information on managing absence pools and handling related errors.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.