How To Fix HRPBSUS036 - Employee &1 is neither active nor new hire in the selected period.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 036

• Message text: Employee &1 is neither active nor new hire in the selected period.

What causes this issue?

The employee is not active in the selected period.
Employees who are not active are only included in the report output if
they are new hires in the selected period.
However, the employee in question is not a new hire.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please note that the employee will not be included in the report output.
This is the expected behavior, since he or she is neither active nor a
new hire.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS036 - Employee &1 is neither active nor new hire in the selected period. ?

  The SAP error message HRPBSUS036 indicates that the employee specified (denoted by &1) is neither active nor classified as a new hire during the selected period. This error typically arises in the context of HR processes, such as payroll processing, time management, or employee data updates.
  Cause:
  
  Employee Status: The employee may not be in an active status (e.g., terminated, on leave, etc.) during the specified period.
  New Hire Status: The employee may not have been hired within the selected period, meaning they do not meet the criteria for being classified as a new hire.
  Date Range: The date range selected for the operation may not encompass the employee's active period or hire date.
  Data Entry Errors: There may be errors in the employee's master data, such as incorrect dates or statuses.
  
  Solution:
  
  
  Check Employee Status: Verify the employee's status in the system. Ensure that the employee is active or has been hired within the specified period.
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's status.
  
  
  
  Adjust Date Range: If the selected period does not include the employee's active period or hire date, adjust the date range accordingly.
  
  
  Review Master Data: Check the employee's master data for any discrepancies. Ensure that the hire date and status are correctly entered.
  
  
  Consult HR Team: If you are unsure about the employee's status or if there are discrepancies, consult with your HR team for clarification and assistance.
  
  
  Reprocess the Transaction: After making the necessary adjustments, reprocess the transaction that triggered the error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for hiring).
  Authorization: Ensure you have the necessary authorizations to view and modify employee data.
  Documentation: Refer to SAP HR documentation for detailed information on employee status management and related processes.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  By following these steps, you should be able to resolve the HRPBSUS036 error and ensure that the employee's status is correctly reflected in the system.