How To Fix HRPBSUS035 - Employee is not active in the US.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 035

• Message text: Employee is not active in the US.

What causes this issue?

Employee is not active in the US.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS035 - Employee is not active in the US. ?

  The SAP error message HRPBSUS035, which states "Employee is not active in the US," typically occurs in the context of Human Capital Management (HCM) when trying to perform actions related to an employee who is not currently active in the system. This can happen for various reasons, such as the employee being terminated, on leave, or not having the correct status in the system.
  Causes:
  
  Employee Status: The employee may have a status that indicates they are inactive, such as "Terminated," "Leave of Absence," or "Retired."
  Data Entry Errors: There may be incorrect data entries in the employee's record, such as incorrect dates for employment or status changes.
  Organizational Changes: Changes in the organizational structure or employee assignments may lead to the employee being marked as inactive.
  Country-Specific Settings: The employee may not be set up correctly for US-specific payroll or HR processes.
  
  Solutions:
  
  Check Employee Status: Verify the employee's status in the system. If the employee is indeed inactive, you may need to update their status or rehire them if applicable.
  Review Employment Records: Look into the employee's records for any discrepancies or errors in their employment dates or status.
  Correct Data: If there are errors, correct the employee's data in the system. This may involve updating their employment status or correcting any incorrect entries.
  Consult HR Policies: Ensure that any actions taken comply with your organization's HR policies and procedures.
  Reactivation: If the employee needs to be reactivated, follow the appropriate procedures to do so, which may involve HR approval.
  System Configuration: If the issue persists, consult with your SAP HCM administrator to check if there are any configuration issues related to employee statuses or US-specific settings.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  Documentation: Review SAP documentation related to employee management and status changes for further guidance.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.