How To Fix HRPBSSG320 - Quota type not defined to hold make up vaction leave

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSG - Message Class For Public Sector(Singapore)

• Message number: 320

• Message text: Quota type not defined to hold make up vaction leave

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSG320 - Quota type not defined to hold make up vaction leave ?

  The SAP error message HRPBSSG320, which states "Quota type not defined to hold make up vacation leave," typically occurs in the context of the SAP Human Capital Management (HCM) module, specifically when dealing with leave management and absence quotas.
  Cause:
  This error usually arises when the system is trying to process a make-up vacation leave request, but the quota type that is supposed to hold this specific type of leave is not defined in the system. This can happen due to:
  
  Configuration Issues: The quota type for make-up vacation leave has not been set up in the system.
  Missing Customization: The necessary customization for handling make-up vacation leave has not been completed.
  Incorrect Absence Type: The absence type being used for the make-up vacation leave may not be linked to a valid quota type.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Quota Type Configuration:
  
  Go to the SAP HCM configuration settings (transaction code SPRO).
  Navigate to Personnel Management > Time Management > Time Data Recording and Administration > Absences > Define Absence Types.
  Ensure that the quota type for make-up vacation leave is defined and correctly configured.
  
  
  
  Define Quota Type:
  
  If the quota type does not exist, you will need to create it. This involves defining the characteristics of the quota type, such as its name, validity, and how it is accrued.
  
  
  
  Link Absence Type to Quota Type:
  
  Ensure that the absence type used for make-up vacation leave is linked to the correct quota type. This can be done in the same configuration area where absence types are defined.
  
  
  
  Check Authorization:
  
  Ensure that the user has the necessary authorizations to access and modify the quota types and absence types.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed guidance on configuring absence types and quota types.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional insights.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By ensuring that the quota type for make-up vacation leave is properly defined and linked to the appropriate absence type, you should be able to resolve the HRPBSSG320 error.