How To Fix HRPBSSG115 - Duplicate employee number found

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSG - Message Class For Public Sector(Singapore)

• Message number: 115

• Message text: Duplicate employee number found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSG115 - Duplicate employee number found ?

  The SAP error message HRPBSSG115 "Duplicate employee number found" typically occurs in the Human Resources (HR) module when there is an attempt to create or update an employee record with an employee number that already exists in the system. This can happen during various HR processes, such as hiring, data uploads, or employee record maintenance.
  Cause:
  
  Existing Employee Record: The employee number you are trying to use is already assigned to another employee in the system.
  Data Migration Issues: If you are migrating data from another system or performing a bulk upload, there may be duplicate entries in the data file.
  Incorrect Input: Manual entry errors where the same employee number is mistakenly entered for different employees.
  
  Solution:
  
  Check Existing Records: Verify if the employee number already exists in the system. You can do this by searching for the employee number in the HR master data.
  Use a Unique Employee Number: If the employee number is indeed taken, you will need to assign a new, unique employee number to the new record.
  Data Cleansing: If you are importing data, ensure that your data source does not contain duplicates. Clean the data before uploading it to SAP.
  Consult with HR Team: If you are unsure about the employee number assignment, consult with your HR team to ensure that the correct employee number is being used.
  Check for Deactivated Employees: Sometimes, an employee may have been deactivated but still retains their employee number. In such cases, you may need to reactivate the employee or assign a new number.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check existing employee records.
  Data Upload Tools: If you are using tools like LSMW (Legacy System Migration Workbench) or BAPIs for data uploads, ensure that your mapping and data structure are correct to avoid duplicates.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could help.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.