How To Fix HRPBSSA225 - Maximum &2 payroll days allowed for absence type &1 in a year

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 225

• Message text: Maximum &2 payroll days allowed for absence type &1 in a year

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA225 - Maximum &2 payroll days allowed for absence type &1 in a year ?

  The SAP error message HRPBSSA225 indicates that the maximum number of payroll days allowed for a specific absence type in a year has been exceeded. This typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module, particularly when dealing with employee absences.
  Cause:
  
  Exceeding Limits: Each absence type (e.g., sick leave, vacation) has a predefined limit on the number of days that can be taken within a year. If an employee's recorded absences for that type exceed this limit, the error will be triggered.
  Configuration Issues: The limits for absence types are configured in the system. If these limits are set incorrectly or if there are changes in policies that are not reflected in the system, it can lead to this error.
  Data Entry Errors: Incorrect data entry when recording absences can also lead to exceeding the allowed limits.
  
  Solution:
  
  Review Absence Records: Check the employee's absence records to see if the total number of days taken for the specific absence type exceeds the allowed limit. If so, you may need to adjust the records accordingly.
  Adjust Configuration: If the limits are not aligned with the current policies, you may need to adjust the configuration in the SAP system. This can be done by:
  
  Navigating to the relevant configuration settings in the SAP HCM module.
  Adjusting the maximum allowed days for the specific absence type.
  
  
  Consult Policies: Ensure that the absence policies are correctly reflected in the SAP system. If there have been recent changes to the policies, update the system configuration to match.
  Employee Communication: If the employee has indeed exceeded the limit, communicate with them regarding the absence policy and any implications it may have on their payroll or leave balance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to review and edit employee absence records.
  Absence Type Configuration: The configuration for absence types can typically be found under the following path in the SAP IMG:
  
  SPRO > Personnel Management > Time Management > Absences > Define Absence Types
  
  
  Documentation: Refer to SAP Help documentation for detailed information on configuring absence types and understanding payroll processing rules.
  
  Additional Considerations:
  
  Testing Changes: After making any configuration changes, it is advisable to test the changes in a development or quality assurance environment before applying them to the production system.
  User Training: Ensure that HR personnel are trained on the correct procedures for entering absences to minimize data entry errors.
  
  By following these steps, you should be able to resolve the HRPBSSA225 error and ensure compliance with absence policies in your organization.