How To Fix HRPBSSA204 - No Employee(s) found for the selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 204

• Message text: No Employee(s) found for the selection criteria

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA204 - No Employee(s) found for the selection criteria ?

  The SAP error message HRPBSSA204 ("No Employee(s) found for the selection criteria") typically occurs in the context of HR (Human Resources) modules when a report or transaction is executed that requires employee data, but the system cannot find any employees that match the specified selection criteria.
  Causes:
  
  Incorrect Selection Criteria: The most common cause is that the selection criteria entered (such as personnel number, organizational unit, date range, etc.) do not match any existing employee records in the system.
  Data Not Maintained: Employee data may not be maintained correctly in the system. This could include missing infotypes or incorrect status (e.g., inactive employees).
  Authorization Issues: The user may not have the necessary authorizations to view certain employee records, leading to the perception that no employees exist.
  Time Frame Issues: The date range specified may not include any active employees. For example, if you are looking for employees who were active during a specific period, and none were, this error will occur.
  Selection Filters: Additional filters or parameters set in the report or transaction may be too restrictive.
  
  Solutions:
  
  Review Selection Criteria: Double-check the selection criteria you have entered. Ensure that they are correct and broad enough to include potential matches.
  Check Employee Data: Verify that the employee data exists in the system. You can do this by checking the relevant infotypes (e.g., IT0001 for Organizational Assignment, IT0002 for Personal Data).
  Adjust Date Range: If applicable, adjust the date range to ensure it includes the period when employees were active.
  Check Authorizations: Ensure that you have the necessary authorizations to view the employee records. If not, contact your system administrator for assistance.
  Remove Filters: If you are using a report with multiple filters, try removing some of them to see if any employees are returned without those restrictions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or specific reports that may be generating this error.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific configurations or updates may resolve the issue.
  Documentation: Refer to SAP documentation or help files for the specific report or transaction you are using to understand the expected input and output.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant specializing in SAP HR.