How To Fix HRPBSQA004 - No valid absence records found in the selection period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSQA -

• Message number: 004

• Message text: No valid absence records found in the selection period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSQA004 - No valid absence records found in the selection period ?

  The SAP error message HRPBSQA004, which states "No valid absence records found in the selection period," typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module. This error indicates that the system could not find any absence records for the employee(s) in the specified selection period.
  Causes:
  
  Incorrect Selection Period: The date range specified for the absence records may not align with the actual absence records in the system.
  No Absences Recorded: The employee may not have any absence records for the specified period.
  Data Entry Errors: There may be issues with how absence records were entered or maintained in the system.
  Authorization Issues: The user may not have the necessary permissions to view absence records for the selected employees.
  Configuration Issues: There may be configuration problems in the absence management module that prevent records from being retrieved.
  
  Solutions:
  
  Check the Selection Period: Verify that the selection period you are using is correct and that it includes dates for which absence records exist.
  Review Employee Absence Records: Check the employee's absence records in the system to confirm that there are indeed records for the specified period.
  Data Entry Verification: Ensure that absence records have been correctly entered into the system. Look for any missing or incorrectly entered data.
  Authorization Check: Confirm that you have the necessary permissions to access the absence records for the employees in question.
  Consult Configuration Settings: If you suspect a configuration issue, consult with your SAP HCM administrator or technical team to review the settings related to absence management.
  Use Alternative Reports: If the issue persists, consider using alternative reports or transaction codes to retrieve absence data, which may provide additional insights.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) or PT50 (Display Absences) to check absence records directly.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to absence management for best practices and troubleshooting tips.
  
  If the issue continues after following these steps, it may be beneficial to engage with your SAP support team or consult SAP community forums for further assistance.