How To Fix HRPBSNO042 - Only the latest records can be deleted.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSNO - Message class for Norway Public Sector

• Message number: 042

• Message text: Only the latest records can be deleted.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSNO042 - Only the latest records can be deleted. ?

  The SAP error message HRPBSNO042 ("Only the latest records can be deleted") typically occurs in the context of Human Resources (HR) data management, particularly when dealing with infotypes (data structures used in SAP HR to store employee-related information).
  Cause:
  This error message is triggered when a user attempts to delete a record from an infotype that is not the most recent entry. In SAP HR, infotypes can have multiple records for an employee, and the system enforces a rule that only the latest record can be deleted. This is to maintain data integrity and ensure that historical records are preserved.
  Solution:
  To resolve this error, you should follow these steps:
  
  
  Identify the Record: Check the infotype records for the employee in question. You can do this by navigating to the relevant infotype (e.g., IT0001 for Organizational Assignment, IT0002 for Personal Data, etc.) using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Check the Record Dates: Look at the validity dates of the records. The system will only allow you to delete the record that has the latest end date or is currently valid.
  
  
  Delete the Latest Record: If you need to delete a record, ensure that you are selecting the most recent entry. If you need to make changes to older records, consider using the "Change" function instead of "Delete."
  
  
  Consult with HR or Data Management: If you are unsure about which record to delete or if there are business rules that prevent deletion, consult with your HR department or the data management team to ensure compliance with data governance policies.
  
  
  Use the Correct Transaction: Make sure you are using the appropriate transaction for the action you want to perform. For example, if you are trying to delete a record, ensure you are in the correct infotype and have the right permissions.
  
  
  Related Information:
  
  Infotypes: Understand the structure and purpose of infotypes in SAP HR. Each infotype serves a specific function and has its own set of rules regarding data entry and modification.
  Data Integrity: SAP enforces strict data integrity rules to ensure that historical data is not lost or corrupted. Familiarize yourself with these rules to avoid similar issues in the future.
  User Permissions: Ensure that you have the necessary permissions to delete or modify records in the HR module. Lack of permissions can also lead to errors when attempting to perform actions on infotypes.
  
  If you continue to experience issues or if the situation is more complex, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.