How To Fix HRPBSMX0080 - Duplicate magnetic file name

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSMX0 - MX Public Sector

• Message number: 080

• Message text: Duplicate magnetic file name

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSMX0080 - Duplicate magnetic file name ?

  The SAP error message HRPBSMX0080, which indicates a "Duplicate magnetic file name," typically occurs in the context of payroll processing when generating magnetic files for submission to tax authorities or other regulatory bodies. This error suggests that there is an attempt to create a magnetic file with a name that already exists in the system, leading to a conflict.
  Cause:
  
  File Naming Conflict: The system is trying to create a magnetic file with a name that has already been used for a previous file. This can happen if the naming convention does not include unique identifiers (like timestamps or sequence numbers).
  Incorrect Configuration: The configuration settings for file generation may not be set up correctly, leading to the same file name being generated for different payroll runs.
  Multiple Runs: If multiple payroll runs are executed in a short period, they may attempt to generate files with the same name.
  
  Solution:
  
  Check Existing Files: Verify if a file with the same name already exists in the designated directory. If it does, you may need to delete or rename the existing file before attempting to generate a new one.
  Modify Naming Convention: Adjust the naming convention for the magnetic files to ensure that each file has a unique name. This can often be done by including a date, time, or unique identifier in the file name.
  Review Configuration Settings: Check the configuration settings in the SAP system related to magnetic file generation. Ensure that the settings are correctly configured to avoid duplication.
  Run Payroll in Sequence: If multiple payroll runs are necessary, ensure they are executed in a sequence that allows for unique file names to be generated.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on configuring magnetic file generation and resolving naming conflicts.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates and patches that could resolve the issue.
  Transaction Codes: Familiarize yourself with transaction codes related to payroll processing and magnetic file generation, such as PC00_MXX_CALC (for payroll calculation) and PC00_MXX_MF (for magnetic file generation).
  Support Forums: Engage with SAP community forums or support channels where similar issues may have been discussed, and solutions shared by other users.
  
  If the problem persists after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.