How To Fix HRPBSDEVAVG236 - Reason for manual reduction was specified without the related amount

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDEVAVG - HR-VADM: Public Sector Pensions Act

• Message number: 236

• Message text: Reason for manual reduction was specified without the related amount

What causes this issue?

You have entered a reason for the manually entered reduction although
you did not enter the reduction manually.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter the reduction amount manually or delete the reason for the manual
reduction.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDEVAVG236 - Reason for manual reduction was specified without the related amount ?

  The SAP error message HRPBSDEVAVG236 indicates that a manual reduction reason has been specified in the payroll process, but the corresponding amount for that reduction has not been provided. This typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module, particularly in the area of payroll accounting.
  Cause:
  
  Missing Amount: The primary cause of this error is that while a reason for a manual reduction (such as a deduction or adjustment) has been entered, the system expects a corresponding amount to be specified. This could happen if the user forgot to enter the amount or if there was an issue during data entry.
  Configuration Issues: There may be configuration settings in the payroll schema or the infotype that require both a reason and an amount to be specified for manual reductions.
  Data Entry Errors: Users may inadvertently skip entering the amount due to oversight or misunderstanding of the input fields.
  
  Solution:
  
  Check Input Fields: Review the payroll entry screen where the manual reduction was specified. Ensure that both the reason for the reduction and the corresponding amount are filled in correctly.
  Correct Data Entry: If the amount is missing, enter the appropriate amount for the manual reduction. Make sure that the amount aligns with the reason provided.
  Review Configuration: If this issue persists, it may be necessary to review the configuration settings in the payroll schema or infotype settings to ensure that they are set up correctly to require both a reason and an amount.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on how to handle manual reductions in payroll processing.
  Testing: After making corrections, run a test payroll to ensure that the error does not reoccur.
  
  Related Information:
  
  Infotypes: Manual reductions may be linked to specific infotypes in SAP HCM, such as Infotype 0014 (Recurring Payments and Deductions) or Infotype 0015 (Additional Payments).
  Payroll Schema: The payroll schema may have specific rules regarding how manual reductions are processed, and it may be beneficial to consult with a payroll specialist or SAP consultant to ensure compliance with business rules.
  User Training: Providing training for users involved in payroll processing can help minimize data entry errors and improve overall accuracy in payroll management.
  
  If the issue continues after following these steps, it may be advisable to reach out to your SAP support team or a consultant for further assistance.