How To Fix HRPBSDEVAVG205 - Start date cannot be changed because data already exists in PWE

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDEVAVG - HR-VADM: Public Sector Pensions Act

• Message number: 205

• Message text: Start date cannot be changed because data already exists in PWE

What causes this issue?

If data has been created in the PWE for a record from infotype 0716, it
is no longer possible to change the start date in the infotype record
because the assignments between the infotype and PWE would otherwise be
lost.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDEVAVG205 - Start date cannot be changed because data already exists in PWE ?

  The SAP error message HRPBSDEVAVG205 indicates that there is an issue with changing the start date of a personnel action or infotype record in the Personnel Administration module (PA) of SAP HR. The specific message states that the start date cannot be changed because there is already existing data in the Personnel Workbench (PWE) for that employee.
  Cause:
  This error typically occurs when:
  
  Existing Records: There are existing records in the system that overlap with the new start date you are trying to set. For example, if you are trying to change the start date of an infotype (like IT0000 - Actions) and there are already records that have effective dates that conflict with the new start date.
  Data Integrity: SAP enforces data integrity rules to ensure that changes do not create inconsistencies in the employee's data.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Use transaction code PA20 or PA30 to view the infotype records for the employee in question. Look for any records that have effective dates overlapping with the new start date you are trying to set.
  
  
  
  Adjust Dates: 
  
  If you find overlapping records, you may need to adjust the effective dates of those records before you can change the start date. This could involve changing the end date of existing records or creating new records with the correct dates.
  
  
  
  Consult with HR Team: 
  
  If you are unsure about how to proceed or if the changes could impact other processes, consult with your HR team or SAP HR specialist. They can provide guidance on how to handle the data correctly.
  
  
  
  Use Transaction Codes: 
  
  You can use transaction codes like PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to make the necessary changes.
  
  
  
  Check for Locks: 
  
  Ensure that there are no locks on the employee's records that might prevent changes. You can check for locks using transaction code SM12.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that may be affected by the change, such as IT0000 (Actions), IT0001 (Organizational Assignment), etc.
  Data Consistency: Understand the importance of maintaining data consistency in SAP HR, as changes can have downstream effects on payroll, reporting, and other HR processes.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions for this specific error message.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.